Legal Practice Assistant

Legal Practice Assistant

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in the Energy Transactional Practice Group. The LPA performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers' practice areas and clients to ensure extraordinary client satisfaction.

Essential Responsibilities

• Perform highly specialized administrative work for the practice group, demonstrating strong technical proficiency and a solid understanding of firm procedures.
• Develop and maintain a thorough understanding of department objectives, key activities, and requirements to anticipate and proactively address team needs.
• Code and enter timekeepers' time and costs into the firm's time and billing system.
• Coordinate and prepare a high volume of client billing using sophisticated software and procedures, often requiring client-specific instructions and/or multiple revisions.
• Support new client and business development efforts by opening and closing matters and submitting conflicts of interest check requests.
• Serve as a knowledge resource on practice group requirements and firm policies and procedures; share this knowledge collaboratively and help improve processes and procedures.
• Process expense reimbursement requests and invoices in a timely manner.
• Maintain strict confidentiality when handling client matters and personal attorney information.
• Perform tasks related to client billing, including distribution and review of client invoices, and maintaining up-to-date knowledge of client billing requirements.
• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.
• Prepare routine correspondence, read and route mail, conduct general research, and maintain files.
• Handle complex edits in legal documents.
• Manage calendars effectively, including prioritizing meetings, resolving conflicts, and proactively organizing schedule changes for events and meetings.
• Arrange domestic and international travel and prepare and submit related expense reports.
• Collaborate with internal and external resources, as appropriate, to complete projects and tasks.
• Manage information electronically using the firm's database file management and records management systems.
• Help foster an environment of superior client service, collaboration, commitment, team spirit, pride, and trust.
• Identify and respond promptly to internal and external client inquiries and seek feedback or follow-up as appropriate.
• Maintain attorney bar membership and CLE records.

Required Knowledge, Skills, and Abilities

• Ability to work independently with minimal guidance, solve complex problems and exercise good judgment based on the analysis of multiple sources of information.
• High level of attention to detail and a strong commitment to accuracy in a deadline-driven environment.
• Excellent written and verbal communication skills, with the ability to interact effectively with all levels of firm personnel, clients, and vendors.
• Excellent grammar, punctuation, and proofreading abilities.
• Proven ability to manage multiple projects in a deadline-driven environment while working across teams.
• Ability to adapt to changing assignments and priorities.
• Strong interpersonal skills, with the ability to provide high-quality service and partner effectively with diverse individuals at various levels within the firm, as well as with clients and vendors.
• Ability to deliver professional, high-quality client service to both internal and external clients.
• Ability to take initiative, set priorities, and drive projects through to completion.
• Ability to work effectively and independently in both hybrid and in-office settings.
• Ability to work effectively both independently and collaboratively to support consistent and efficient workflow processes.

Required Education

• Bachelor's degree or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.

Required Qualifications

• Advanced proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
• Minimum eight (8) years of related experience, preferably within a law firm or similar professional services environment.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range: $100,000.00 - $120,000.00