Clinical research Coordinator

Why Join Our Team?At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what’s possible in the fight against cancer and blood disorders.If you want to be part of a growing organization committed to healing, hope, and advanced care, join us and help make a meaningful impact!Job Description:Clinical Research CoordinatorLocation: Shirley, NYHours/Days: 5/8.5 hour days, Mon-Fri 7a-6pOrganization: New York Cancer & Blood Specialists (NYCBS)Why Join Our Team?At New York Cancer & Blood Specialists (NYCBS), we are dedicated to making a difference in the lives of our patients, their families, and our communities. Our passionate team of expert oncologists, hematologists, and healthcare professionals work together to provide world-class cancer care close to home. By offering cutting-edge treatments, innovative research, and a patient-centered approach, we are redefining what’s possible in the fight against cancer and blood disorders.If you want to be part of a growing organization committed to healing, hope, and advanced care, join us and help make a meaningful impact!Key ResponsibilitiesIntroductionThis document outlines the roles and responsibilities of all employees within New York Cancerand Blood Specialists Research Department. It is intended to provide clarity and consistency injob expectations and to promote efficient and effective operations. Please keep in mind that inthe Research department some roles are fluid and may result in cross training.Key Roles and Responsibilities Primary Responsibilities:o Consent Participants: Enroll participants in Biorepository and Registry Studiesand obtain informed consent, explaining study procedures, risks, and benefits.o Manage Research Care: Coordinate care during research-related appointments,collaborating with other NYCBS departments. Assist at appointments and overseestudy-related orders and activities.o Collect Accurate Data: Gather complete data from participants, including medicalhistory, physical exams, and laboratory tests (if applicable). Works withconsenting staff and leadership to facilitate their new consent needs and thechanges it brings to the blood lab flow.o Update Study Status: Enter the patient’s study status into Verily and Onco Trialsfor observational studies.o Maintain Registry Spreadsheet: Keep the Registry prescreen spreadsheet up todate for both Registry and Observational Studies.o Lab Duties: Creates kits and has them made and stocked. Reads CTO labmanuals. Works with Consenting staff for delivery and receiving blood and bodyfluids and completes evaluations for any discrepancies. Works with core lab stafffor remnant sample pickup and processingo Lab Processing: Performs Centrifuge processing and aliquoting from consentedpatient specimens, quantifies the quantity and quality of the sample and preparesreports for the requester detailing these results. Prepare and process samples to berun on the platforms offered by NYCBS research such as a cell counter.o Lab Documentation: Records and interprets sample results. May workindependently, or under the general supervision of the Lab Manager. Answers orfinds answers to investigators questions on blood lab tubes, components, storage,and time sensitivity. Maintains accurate and detailed experimental records andmaintains standard operating procedures and quality control records for laboratoryreagents.North Shore Hematology Oncology Associates DBA New YorkCancer and Blood Specialists Clinical Research DepartmentBusiness Office: 20 Ramsey Rd. Shirley NY 11967V1.0 19 Nov 2024o Specimen Handling: Receives,processes, stores and disburses blood as part of the staff. Ship specimens per theprotocol manual. Applies judgment on validity of samples received by the lab.Prepares, operates and maintains laboratory equipment as part of the staff.o Oversee Satellite Location: Manage the assigned satellite location and collaboratewith NYCBS/NYH clinical teams to efficiently consent participants and collectspecimens for registry studies. Scheduling, coordinating, and packing with CROsfor outgoing shipments. Provides logistical and strategic planning. Secondary Responsibilitieso Effective Communication: Communicate clearly with study sponsors, CRAs,investigators, and participants.o Team Collaboration: Collaborate with Research Department staff, includingInterventional, Data Entry, Regulatory, Finance, and Recruitment teams.o Inventory Management: Learn BSI Inventory Management Software:sample/data tracking LIMS systems. Specimen and patient data entry Maintainand track kit inventory for specific locations and studied. Prior experience withBSI inventory management application strongly preferred.o Bioinformatics and data management skills: ensures data quality, maintains dataintegrity. Strong organizational support. Fulfills everyday operationalrequirements and collaborates with team members regarding project expectationsand goals, delegating tasks, scheduling, and managing deadlines.o Scientific Knowledge: A strong understanding of medical terminology, clinicaltrial methodologies, and regulatory requirements. Stays up to date with literatureabout blood and blood component storage.o Organizational Skills: The ability to manage multiple tasks, prioritize, and meetdeadlines. This includes managing an appropriate schedule to optimize theamount of collections in a day. Reviewing and monitoring the locations assignedand the potential patients to approach.o Laboratory Processing skills: At least 2 years full-time laboratory experienceincluding experience with a variety of techniques in molecular/organic biologystrongly preferredo Attention to Detail: Meticulous attention to detail to ensure data accuracy andcompliance.o Interpersonal Skills: Excellent communication and interpersonal skills to interactwith diverse individuals.o Problem-Solving Skills: The ability to identify and resolve problems efficiently.o Computer Skills: Proficiency in EMR, Onco Trials, Verily, EDC systems,Microsoft Office Suite, Excel, Adobe, Google Docs, and other relevant software.o Regulatory Knowledge: A solid understanding of regulatory guidelines, such asCAP, GCP, CLIA, and ICH-GCP.North Shore Hematology Oncology Associates DBA New YorkCancer and Blood Specialists Clinical Research DepartmentBusiness Office: 20 Ramsey Rd. Shirley NY 11967V1.0 19 Nov 2024 Process of Enrolling a Participant in aBiobank/Registry study:o Alert Treating Provider: When a potential participant is identified by therecruitment team, notify the treating provider of the patient's eligibility.o Coordinate Initial Discussion: The Registry Manager’s assigned Coordinatorfollows up with the treating provider to arrange an initial discussion with thepotential participant.o Schedule Informed Consent: The assigned CRC schedules a time to present theInformed Consent Form (ICF) to the patient.o Verify Eligibility: Confirm that Inclusion/Exclusion criteria have been met.o Present ICF: The CRC presents the ICF to the patient and communicates theoutcome to the treating provider.o Obtain ICF Agreement: If the patient agrees, the CRC signs the ICF, provides acopy to the patient, and completes the ICF checklist and visit note in the EMR.o Upload Documents: Scan, send the completed ICF and checklist to themanagement team for review, and upload the documents into the EMR.o Complete or Schedule Assessments: If any assessments (e.g., labs, imaging, oroutside vendors) can be completed same-day, the CRC handles them or schedulesa follow-up. The Nurse Navigator enters orders into the EMR.o Request Records: Reach out to the Data Coordinator for any necessary tissue oroutside medical records.o Update Patient Status: Update the patient’s status in Verily and Onco Trials.Responsibilities when a patient is “On Study”o Prepare for the Visit: Review the required assessments and prepare accordingly.o Notify Finance of Support: Inform Finance if Greenphire/Clincard is distributedto the patient for the visit.o Distribute Participant Materials: Provide the participant with surveys, studydocuments, and stipend cards.o Complete Specimen Documents: Fill out specimen collection and shippingdocuments accurately.o Process and Ship Specimens: Process and ship specimens according to theprotocol guidelines. Consolidating freezers, maintaining freezer maps, andhandling freezer alarms.o Document in EMR: Enter clear and concise documentation into the participant’sEMR.o Handle Withdrawal of Consent: Complete the withdrawal of consent processwhen a patient is removed from the study.o Additional Administrative responsibilitieso Update Patient Status: Update the assigned CRA with the patient’s status.North Shore Hematology Oncology Associates DBA New YorkCancer and Blood Specialists Clinical Research DepartmentBusiness Office: 20 Ramsey Rd. Shirley NY 11967V1.0 19 Nov 2024o Attend Monitoring Visits: Preparefor and attend intermittent monitoring visits, providing updates on any findings.o Maintain Study Logs: Complete and maintain study logs, including Subject, ICF,Specimen Transportation, and Deviation logs.o Submit Reports: Submit travel and expense reports in Workday on time.o Complete Specimen Documents: Fill out specimen collection and shippingdocuments accurately.o Process and Ship Specimens: Process and ship specimens according to theprotocol guidelines.o Schedule Appointments: Add appointments to Verily and Google Calendar (ifVerily is unavailable).o Complete Required Training: Finish all training in a timely manner, includingstudy-specific, regulatory, and NYCBS requirements.What We’re Looking ForQualifications:STEM Background requiredAssociates Degree required (Bachelors preferred)Skills & Experience:Excellent verbal and written communication skillsStrong interpersonal skills with patients, staff, and healthcare professionalsExperience with EMR’sAttention to detail and professional conductAdditional Requirements:Reliable transportation to travel between NYCBS locationsAbility to thrive in a fast-paced, collaborative environmentWhat We OfferCompetitive Salary starting at $30 per hour, based on experience.Comprehensive Benefits Package including:Health, Dental, and Vision Insurance (effective on day 1)Life Insurance, Short- and Long-Term Disability401k plan with company contributionsPaid Time Off (PTO) and 8 paid holidays (2 floating)Opportunities for professional development and growth within a supportive teamA culture of collaboration and innovation in a field that’s making a differenceJoin Us Today!Become part of a team that is making strides in cancer care and delivering hope to those who need it most. Apply now and start your journey with New York Cancer & Blood Specialists!Visit us at: Nycancer.com Follow us on Facebook: NYCBS on FacebookNew York Cancer & Blood Specialists is an Equal Opportunity Employer #J-18808-Ljbffr Astera Cancer Care