Human Resources Records Intern

Human Resources Records Intern

Company: Norel Service Company, Inc. Location: Littleton, Massachusetts Position Type: Temporary, Part-Time Internship Pay: $20.00 per hour Schedule: Approximately 20 –25 hours per week Work Arrangement: Fully in person Start Date: As soon as possible Position Summary Norel Service Company, Inc. is seeking a dependable and detail-oriented Human Resources Records Intern to assist with a companywide employee-record digitization and HR administration project. The primary focus of this paid internship will be preparing, scanning, reviewing, naming, organizing, and securely uploading physical employee records into established digital employee files. The intern will also assist with file audits, identify missing or incomplete documents, support HRIS implementation and data-entry activities, and provide general onboarding and HR administrative support as needed. This internship is appropriate for a current college student or recent graduate interested in gaining practical experience in human resources, employee-record management, HR compliance, and HR information systems. The position is fully in person at Norel's Littleton, Massachusetts office and reports directly to the HR Manager. The intern may support records and HR projects for Norel and its affiliated company, NSG Life Safety, which are under common ownership. Essential Responsibilities Prepare physical employee files for scanning and digitization. Scan employee documents and verify that scanned copies are complete, legible, and properly oriented. Name and organize electronic documents according to established HR filing and naming conventions. Upload documents securely into the appropriate digital employee folders. Compare physical and digital employee files against established HR file checklists. Identify and track missing, incomplete, duplicate, illegible, or potentially misfiled documents for review by the HR Manager. Organize and maintain physical employee files during the digitization process. Maintain an accurate project tracker showing files completed, documents uploaded, and outstanding issues. Assist with HRIS implementation, employee-data entry, document migration, and record validation. Support onboarding activities, including preparing new-hire documents and organizing completed onboarding records. Assist with other HR administrative projects as assigned. Maintain strict confidentiality regarding employee, payroll, benefits, medical, disciplinary, and other sensitive company information. Follow all company data-security, document-retention, and records-handling procedures. Immediately report any missing records, incorrect uploads, confidentiality concerns, or data-security issues to the HR Manager. Learning Opportunities The intern will gain practical exposure to: Human resources records management Personnel-file organization and compliance HRIS implementation and data migration Employee onboarding processes Confidentiality and data-security requirements HR document-retention practices General HR administration in a growing organization Schedule and Duration This is a temporary, part-time internship expected to average approximately 20 –25 hours per week. The schedule may be arranged around the intern's academic commitments but must fall within regular business hours, generally between 8:00 a.m. and 6:00 p.m., Monday through Friday, when the HR Manager is available onsite. The internship is expected to last approximately 12 – 16 weeks or until the employee-record digitization