Mailroom & Administrative Coordinator | Onsite | Full Time

Wesley Group

About Wesley Financial Group

At Wesley Financial Group, we're more than a workplace — we're a team united by a shared mission to help families find resolution and peace of mind. We're looking for a reliable, detail-oriented Mailroom & Administrative Coordinator to join our team and play a key role in keeping our operations running smoothly.

The Role

As our Mailroom & Administrative Coordinator, you'll be the organizational backbone supporting our internal teams in this onsite role. From managing mail processes to ensuring accurate documentation across departments, your work will directly contribute to the seamless experience our clients and teams depend on every day.

What You'll Do

Sort and distribute all inbound mail accurately and efficiently
Log inbound and outbound mail in Salesforce with precision
Monitor and fulfill outbound mail requests in a timely manner
Generate postage and tracking details for all outgoing correspondence
Track and log deliveries with careful attention to detail
Manage the Onboarding shared/group email inbox
Monitor and distribute incoming faxes to the appropriate teams
Scan and organize client timeshare documents
Handle all documents with strict confidentiality
Coordinate document storage in accordance with company guidelines
Maintain inventory of mailroom and administrative supplies
Support additional administrative tasks as needed

What We're Looking For

At least 1 year of experience in a similar administrative or mailroom support role
Proficiency in Salesforce and Google Suite
Strong time management and multitasking abilities
Excellent written and verbal communication skills
A professional, positive demeanor and team-oriented attitude
Flexibility and adaptability when priorities shift
Ability to lift up to 25 lbs
High attention to detail with strong organizational skills
A dependable track record with reliable attendance

What We Offer

We believe in taking care of the people who make our mission possible. Here's what you can look forward to:

Comprehensive Benefits

Medical, Dental & Vision Insurance
Company-Paid Life Insurance
Short- & Long-Term Disability Coverage
401(k) Retirement Plan with Company Match

Work-Life Balance

Generous Paid Time Off (PTO)
Paid Holidays

Professional Growth & Development

Opportunities for Internal Promotion
Ongoing Training & Development Programs
A Supportive Leadership Team Invested in Your Success

Company Culture & Perks

A Positive, Mission-Driven Work Environment
Employee Recognition Programs
Business Casual Dress Code
Monthly Team Events & Celebrations

Ready to join a team that values your contributions and supports your growth? We'd love to hear from you — apply today!

Schedule: Onsite In Office: Monday - Thursday 9:00 AM - 5:00 PM | Fridays 9:00 AM - 3:00 PM

PI7c08e87e73c7-30492-41065520

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Vacancy posted 15 hours ago

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