Accountant I (Specialist)

Job Description and Duties

Reviews, audits and makes payments for various contracts, purchase orders, Inter-agency contracts, delegations and estimates. Processes various miscellaneous invoices such as utilities, maintenance, auto repair, freight, direct transfer for California Highway Patrol (CHP) within the time frames required by the Prompt Payment Act.

Verifies that invoices comply with all applicable laws, rules, and regulations prior to payment. This includes auditing invoices and supporting documents to ensure compliance with the State Administrative Manual, Government Code, Department of General Services Government Claims Program rules and departmental policies. Use Financial Information System for California (FI$Cal) on a daily basis to process invoices.

Utilizes FI$Cal reports to keep track of payment history to make sure not to exceed the contracted authority. Researches and makes adjustments and corrections as needed.

Reviews and prepares coding and processes direct transfer invoices from other state agencies. Analyzes the specific expenses and ensures the invoices are coded and entered into FI$Cal accurately and timely.

Within the assigned workload, reviews daily FI$Cal errors and denied vouchers by the State Controller's Office (SCO) and work with the supervisor to determine the corrective action necessary. Work with the area offices and the suppliers to resolve any discrepancies in the invoices. Calculates the late payment penalties and dispute the invoices as needed. Handle abatements properly according to Departmental policies. Works with supervisor and Business Service Section for them to liquidate any remaining encumbered balance after the work has been completed and the final invoice has been paid.

Analyzes payments for federal grant funded projects ensuring that all grant requirements are met and payments are properly posted and recorded in order to receive the appropriate reimbursement. Assists other staff during the year-end process.

Coordinates with departmental personnel, suppliers and other agencies regarding interpretation of contracts and inter-agency agreements, payments of invoices, invoice approvals, late payment penalties, unauthorized charges, and voucher corrections.

Performs other duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Working Conditions

Office cubicle environemnt with computers, phones, copy and scanning machines.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

• Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units, course by course, to which the foreign coursework is equivalent. Foreign education evaluation services can be found at and .
  

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, 12-point Arial font, with 1" margins, and single spaced, including your first and last name at the top right corner of the page.

1. Experience and/or education as they relate to the duty statement and why this experience and/or education make you the best candidate for the position.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Ability to qualify for a fidelity bond. Good organizational skills; knowledge of accounting principles and procedures; strong personal computer knowledge; ability to communicate tactfully and effectively.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-534815) and/or position number 388-071-4177-035 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications - A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Resumes in lieu of the SOQ will not be considered. Refer to the Special Requirement Section of this job posting for the SOQ questions.