Business Administrator

Bella Vita Salt Spa is a locally owned wellness destination in downtown St. Cloud and home to Central Minnesota’s first salt cave. We create restorative experiences that support relaxation, self-care, connection, and whole-person well-being. Our current services include halotherapy, ionic foot baths, meditation, sound healing, classes, private gatherings, and thoughtfully curated wellness products. Bella Vita is also preparing to introduce additional services before the new year as part of an exciting new phase of growth. Bella Vita is designed to be a welcoming, beautiful, and approachable space where guests can slow down, reconnect with themselves, and experience greater balance in their everyday lives. We also partner with local professionals, businesses, organizations, and community groups to host meaningful events, employee-wellness experiences, private parties, and educational programs. Our mission is to help people cultivate more balance, peace, beauty, and intention in their lives while creating a guest experience rooted in compassion, professionalism, and genuine care. Role Description Bella Vita Salt Spa is a locally owned wellness destination in downtown St. Cloud and home to Central Minnesota’s first salt cave. We create restorative experiences that support relaxation, self-care, connection, and whole-person well-being. Our current services include halotherapy, ionic foot baths, meditation, sound healing, classes, private gatherings, and thoughtfully curated wellness products. Bella Vita is also preparing to introduce additional services before the new year as part of an exciting new phase of growth. Bella Vita is designed to be a welcoming, beautiful, and approachable space where guests can slow down, reconnect with themselves, and experience greater balance in their everyday lives. We also partner with local professionals, businesses, organizations, and community groups to host meaningful events, employee-wellness experiences, private parties, and educational programs. Our mission is to help people cultivate more balance, peace, beauty, and intention in their lives while creating a guest experience rooted in compassion, professionalism, and genuine care. Company Description The Business Administrator is a part-time, on-site position located at Bella Vita Salt Spa in downtown St. Cloud, Minnesota. The anticipated schedule is approximately 20 hours per week. This role works closely with the owner to support Bella Vita’s daily operations, organization, financial administration, staff coordination, events, and continued growth. The ideal candidate is dependable, detail-oriented, proactive, and comfortable managing a variety of responsibilities in a small-business environment. Responsibilities include: Managing schedules, appointments, staff calendars, classes, and private events Maintaining accurate client, employee, vendor, and business records Assisting with QuickBooks, payroll preparation, invoice processing, expense tracking, and basic bookkeeping Supporting cash reconciliation, payment processing, and simple financial reporting Organizing administrative documents, digital files, contracts, and operational records Monitoring retail inventory, spa supplies, and purchasing needs Communicating with guests, employees, vendors, contractors, and community partners Responding professionally to phone calls, emails, and general inquiries Assisting with employee onboarding, scheduling, timekeeping, and internal communication Supporting marketing, social media, newsletters, promotions, and community outreach as needed Helping improve systems, procedures, and workflows as Bella Vita expands Providing occasional front-desk support, including greeting guests, processing payments, and assisting with check-in and check-out Assisting with grand-opening celebrations, community events, Chamber events, sponsorship activities, and other special events where Bella Vita is participating or serving as a sponsor Supporting the rollout and organization of new services being added before the new year Protecting confidential client, employee, and financial information Helping maintain a calm, organized, professional, and welcoming environment Qualifications Strong written and verbal communication skills Excellent organization, follow-through, and attention to detail Administrative experience involving scheduling, recordkeeping, document management, or office coordination Basic bookkeeping or financial-administration experience Experience with QuickBooks and payroll is strongly preferred Comfort handling payments, invoices, cash reconciliation, and basic reports Strong customer-service skills and the ability to communicate with professionalism, warmth, and empathy Ability to manage multiple priorities while remaining calm and organized Confidence using computers, email, spreadsheets, point-of-sale systems, scheduling platforms, and cloud-based software Willingness and ability to learn new systems, including WellnessLiving, Square, Google Workspace, and other business tools Ability to work independently, identify needs, and take appropriate initiative Reliability, discretion, good judgment, and respect for confidentiality Willingness to occasionally assist with evening or special events Previous experience in a small business, wellness, hospitality, retail, spa, events, or service-based environment is beneficial but not required High school diploma or equivalent required; education in business, bookkeeping, administration, hospitality, events, or a related field is a plus Who Will Thrive in This Role This position is best suited for someone who enjoys creating order, supporting others, improving systems, helping with events, and contributing to the growth of a small business. The right person will value wellness, kindness, accountability, clear communication, teamwork, and community connection. Because Bella Vita is entering an exciting period of growth and preparing to add new services before the new year, this role may evolve over time. We are looking for someone who is flexible, solution-focused, and excited to contribute ideas while helping build strong administrative systems for the future. Workplace This is an on-site position at Bella Vita Salt Spa in downtown St. Cloud. Some flexibility in scheduling may be available, but regular in-person availability is required. Occasional evening or special-event availability may also be needed. #J-18808-Ljbffr Bella Vita Salt Spa