Administrative Assistant-HR and Finance

Job Details Job Location: National Center on Institutions and Alternatives Inc - Baltimore, MD 21244 Position Type: Full Time Education Level: High School/GED Salary Range: $22.00 - $25.00 Hourly Travel Percentage: None Job Shift: Day Job Category: Admin - Clerical Administrative Assistant What You’ll Do Support Our People (Human Resources) Assist with recruitment by posting jobs, scheduling interviews, and welcoming new staff during onboarding Maintain confidential employee records with care and integrity Coordinate interviews, meetings, and HR-related activities Serve as a friendly point of contact for internal and external HR inquiries Support Our Operations (Finance) Help prepare and organize financial documents and reports Assist with payroll preparation by collecting and verifying employee information and timesheets Maintain accurate records for financial transactions and department databases Manage office supplies and resources for HR and Finance teams Be a Collaborative Partner Prepare correspondence, presentations, and reports Support special projects and cross-team initiatives Help implement internal policies and procedures Ensure compliance with organizational policies and applicable laws Bring ideas, curiosity, and problem-solving skills to a supportive team environment Qualifications Education High school diploma or equivalent required Associate degree or higher in Business Administration, Human Resources, Finance, or a related field preferred Experience At least 2 years of administrative experience, ideally in HR, finance, or a nonprofit setting Experience handling confidential information with discretion Familiarity with financial documentation and basic accounting practices Skills & Strengths Strong organizational skills and attention to detail Clear, professional, and kind written and verbal communication Proficiency in Microsoft Office (Word, Excel, PowerPoint); HR or finance systems a plus Ability to manage multiple priorities with flexibility Independent and team-oriented work style Commitment to equity, respect, and continuous learning Why You’ll Love Working Here Work that supports a meaningful mission and real-world impact A collaborative, respectful, and inclusive workplace culture Opportunities to grow skills across HR, finance, and nonprofit operations Competitive compensation and benefits (details shared during the hiring process) Why NCIA? Because here, you matter. Your work shapes someone’s day — and often, their future. You’ll join a mission-driven team that celebrates progress, encourages creativity, and believes in the power of community and connection.NCIA is a nonprofit that empowers people through unconditional support, equity, and compassion. We believe in building stronger communities by helping individuals thrive. Make a meaningful impact in the lives of others while working in a supportive, mission-driven environment. NCIA offers a strong and competitive benefits package, including: Health, dental & vision insurance Health Savings Account with employer contributions 403(b) retirement plan with employer match NCIA is proud to be an equal opportunity employer and makes employment decisions based on merit. NCIA celebrates people from all walks of life and prohibits unlawful discrimination based on race, color, religious creed, sex, gender identity, marital or veteran status, age, national origin, ancestry, citizenship, physical or mental disability, medical condition, genetic information, or characteristics (or those of a family member), sexual orientation, pregnancy, or any other consideration made unlawful by federal, state, or local laws. All employment is decided based on qualifications, merit, and business needs. #J-18808-Ljbffr National Center On Institutions And