Payroll & Office Administrator / Bookkeeper

Job Description

Job Description

PAYROLL & OFFICE ADMINISTRATOR / BOOKKEEPER

Anneken, Huey & Moser / 5 Star Payroll Services

Job Type:

Flexible Full Time (32–40 hours per week)

Hybrid Schedule Available

Salary & Compensation:

$18.00 to $23.00 per hour (based on experience)

We are seeking the right team member and are flexible within this range depending on background and skill level.

This role offers:

• Increased compensation potential as responsibilities expand
• Opportunity for pay adjustments based on performance, accuracy, and client responsibility level
• A stable, long-term position within a growing CPA firm and payroll practice
• Exposure to a wide range of payroll, bookkeeping, and office management functions for skill development

We value accuracy, reliability, and initiative, and reward team members who take ownership of their clients and responsibilities.

Looking for a role where no two days are exactly the same?

Do you enjoy variety, staying organized, helping clients, and balancing multiple responsibilities throughout the day? If so, this may be the perfect opportunity for you.

We are a CPA firm with a boutique payroll service focused on providing personalized service to small businesses. Due to continued growth, we are looking for an additional team member to join our supportive and collaborative office environment.

This role combines payroll processing, bookkeeping, office administration, customer service, and receptionist backup responsibilities in a flexible hybrid setting.

What We Offer:

• Flexible hybrid work environment
• Flexible schedule averaging 32–40 hours per week
• Supportive team atmosphere
• Hands-on training and supervision
• Variety in daily responsibilities
• Work-life balance
• Convenient and safe suburban office location
• Opportunity to expand responsibilities and grow within the firm

We provide a great alternative to the high-pressure environment of larger payroll companies.

Responsibilities:

• Process payroll for assigned clients
• Setup new payroll customers including pre-tax and post-tax deductions
• Prepare payroll tax filings and payments for Federal, State, and local jurisdictions
• Process employee changes including:
• • New hires
  • Garnishments
  • Benefit deductions and updates
• Review payroll calculations for accuracy
• Initiate direct deposits and payroll processing activities
• Respond to payroll and tax notices
• Apply for tax accounts as needed
• Perform light bookkeeping and sales tax processing
• Provide office administration and backup receptionist support including:
• • Phones
  • Scheduling
  • Filing
  • Client assistance
• Assist with additional projects and administrative support as needed
• Provide excellent customer service via phone and email

Who Thrives Here:

• Someone who enjoys variety and staying busy
• A naturally organized person who likes solving problems
• Someone who enjoys helping clients and working as part of a team
• A detail-oriented multitasker who takes ownership of their work
• Someone looking for long-term stability in a friendly small-office environment

 

Qualifications:

• Payroll processing experience preferred, especially within a payroll service, accounting, or CPA firm environment
• Bookkeeping or accounting experience helpful
• Familiarity with payroll deductions including:
• • Health insurance
  • 401(k)
  • HSA
  • Dependent care
• Experience with payroll tax filings and deposits preferred
• Exposure to Accounting CS software a plus
• Proficient in Microsoft Office including Outlook, Word, and Excel
• Strong communication, organizational, and time management skills
• Ability to work independently and meet deadlines
• Professionalism and confidentiality are essential

To Apply:

Please send your resume along with a brief cover letter outlining your experience and compensation requirements.