Bookkeeper

Bookkeeper

LHH Recruitment Solutions has partnered with a reputable firm. Our legal firm is seeking a detail-oriented and reliable Bookkeeper to manage day-to-day financial operations and ensure accurate, compliant accounting practices across the organization. The ideal candidate will have prior experience in a law firm or professional services environment and a strong understanding of trust/IOLTA accounting, client billing, and matter management. Bookkeeper Legal Industry Location: Philadelphia, PA 19148 Salary: $80-$100k

Key Responsibilities

• Maintain accurate financial records including general ledger entries, journal entries, and account reconciliations.
• Process accounts payable and accounts receivable, ensuring timely and accurate payments and collections.
• Reconcile bank, credit card, and trust/IOLTA accounts monthly.
• Prepare weekly, monthly, and quarterly financial reports for leadership.

• Manage attorney trust accounts in compliance with state bar rules.
• Monitor client retainers and trust balances; ensure proper allocation of funds.
• Maintain audit-ready documentation for all trust transactions.

• Prepare and send client invoices, ensuring accuracy and adherence to engagement terms.
• Review attorney time entries for completeness and compliance.
• Process write-offs, adjustments, and retainer applications.
• Respond to client billing inquiries and provide support on invoice-related questions.

• Assist with payroll processing and employee reimbursements.
• Maintain accurate records of billable vs. non-billable hours (if applicable).

• Assist with annual audits and tax preparation documentation.
• Ensure compliance with legal industry accounting standards and regulations.
• Maintain confidentiality and manage sensitive financial information with discretion.

Qualifications

• 24+ years of bookkeeping or accounting experience; legal industry experience strongly preferred.
• Proficiency in accounting software (e.g., QuickBooks, Clio, TimeSolv, PracticePanther, or other legal billing platforms).
• Strong understanding of trust/IOLTA accounting requirements.
• Excellent attention to detail, organization, and problem-solving skills.
• Ability to work independently in a fast-paced, deadline-driven environment.
• Strong communication skills and comfort working with attorneys, staff, and clients.
• Experience with payroll systems (ADP, Paychex, Gusto, etc.).
• Knowledge of GAAP principles.
• Familiarity with electronic payment systems and e-billing.
• Excel skills (VLOOKUPs, pivot tables a plus).

Equal Opportunity Employer/Veterans/Disabled