Administrative Coordinator

The head office for Charm Diamond Centres (CJ Limited) is looking to fill the full‑time role of an Administrative Coordinator at our location in Dartmouth, NS. In business since 1972, and operating over 85 stores across the country, CJ Limited is the largest family‑owned Canadian jewellery company and a platinum member of Canada's Best Managed Companies. The Administrative Coordinator will provide essential day‑to‑day administrative support to the merchandising team, ensuring accuracy, efficiency, and timely execution of administrative and operational processes. We are seeking a highly organized, detail‑oriented individual who thrives in a fast‑paced office environment, supports our retail stores effectively, and is committed to delivering excellent internal service while contributing to inventory flow, store requests, and departmental initiatives. It is our passion for people and jewellery that has led to our success, and we seek like‑minded individuals to join our team. If you're looking to make a difference and are up for a challenge, this could be the right opportunity for you. Key Responsibilities Inventory & Departmental Administration Coordinate and execute transfers among stores Ensure accurate product data entry Assist with manifesting shipments and tracking the movement of goods Write up and process repair orders accurately and efficiently Print and distribute appraisal certificates as required Maintain organized and accurate documentation Store & Operational Support Respond to store inquiries related to repairs, certificates, and inventory requests Troubleshoot and elevate issues as needed Ensure timely communication and follow‑through on requests Assist with special projects and departmental initiatives as required Support inventory‑related tasks, including audits and organization Contribute to improving processes for efficiency and accuracy Required Skills Strong attention to detail and high level of accuracy Excellent organizational and time‑management skills Effective communication skills (written and verbal) Ability to manage multiple priorities in a fast‑paced environment Proficient in Microsoft Office (Excel, Word, Outlook) Experience with inventory systems or retail operations is an asset A proactive and dependable team player Strong critical thinking skills and a customer‑service mindset Ability to work independently while supporting a collaborative team A passion for organization, process, and getting the details right What We Offer Paid Vacation Group Health & Dental Coverage Employee Assistance Program (EAP) Retirement Savings Program Parking Provided Employee Discount Opportunities for growth within the organization If you are self‑motivated and organized and meet these requirements, we would love to meet you! Please apply online with a resume & cover letter by June 26, 2026. CJ Ltd is proudly Canadian, family‑owned and operated, and a Platinum member of Canada's Best Managed Companies program. With over 85 stores across the country, we are an equal opportunity employer and encourage individuals from diverse backgrounds to apply. We employ individuals without regard to race, age, religion, disability, gender, or national origin. Accommodations are available upon request for all individuals with disabilities for the recruitment and selection process. #J-18808-Ljbffr