Senior Executive Assistant

Responsibilities

• Calendar management for two executives. Scheduling internal and external meetings and resolving conflicts; exercising judgment in assessing priorities and escalating when needed.
• Working within a team environment and providing back-up coverage to other assistants and aiding with managers calendars, collaborating on administrative projects
• Relationship management by acting as a trusted gatekeeper and liaison with internal and external stakeholders, developing and maintaining strong connections across teams, with client counterparts and vendors
• Ownership of day-to-day administrative tasks, i.e. time entry, mailings, and expense reports
• Coordinating travel arrangements including all logistics as well as Travel & Expense Reports
• Coordinating conference rooms, video/conference details, IT support, security badges and all meeting logistics
• Working with Executives and admins to edit, format, prepare presentations for meetings, ensuring proper distribution channels and maintaining utmost confidentiality; printing and binding presentations to distribute to attendees; facilitating secure and seamless information flow by ensuring who, what, when, where for all activities relating to sensitive data; maintaining filing systems
• Organizing team-building events and employee engagement opportunities, and assisting with team-wide offsite planning
• Fielding inquiries to appropriate team members, responding to employee inquiries, and ensuring a timely response to urgent issues
• Ad hoc errands and requests
• Opportunity to get further involved with Executive support and project managing of internal and Client projects to accommodate needs including special projects and ad-hoc assignments

Qualifications & Requirements

• 3-4 years administrative experience providing exceptional support to multiple individuals and frequent interaction with C-level executives; Finance experience is a plus
• Excellent judgment and the ability to balance resourcefulness and discretion
• Demonstrates ability to protect confidential and proprietary information
• Exceptional organization and time management skills with great attention to detail
• Positive and collaborative attitude, assertive but flexible personality to meet the changing needs of the environment; highly reliable, responsible, and responsive
• Ability to interact with senior leaders (at all levels) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient
• Ability to effectively manage/coordinate simultaneous projects, and successfully prioritize and multi-task with sound judgment; understands urgency; comfortable executing tasks with minimal direction
• Demonstrates emotional intelligence and strong communication skills
• Bachelors degree preferred
• Experience using PC; Proficiency in the Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Pay Information

This position is exempt and is paid according to the laws of the State of New York. The pay range for this position is $88,000 - $121,000 USD per year. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.