Administrative Assistant
Martinal Group
Job Description
Job Description
El Asistente Administrativo a Tiempo Parcial brinda apoyo a la administración y a la Junta de Directores del condominio mediante la gestión de documentos, atención a residentes, coordinación de mantenimiento, y seguimiento a las operaciones diarias, garantizando un servicio eficiente y profesional a la comunidad.
- Atender llamadas telefónicas, correos electrónicos y consultas de residentes.
- Recibir y orientar visitantes, contratistas y suplidores.
- Recibir, clasificar y distribuir correspondencia.
- Preparar comunicaciones para envío por correo postal o electrónico.
- Mantener récord de notificaciones y correspondencia oficial.
- Registrar datos en el sistema Yardi Breeze.
- Mantener organizados archivos físicos y digitales del condominio.
- Preparar cartas, memorandos, avisos y comunicaciones oficiales.
- Mantener expedientes de seguros, permisos y contratos vigentes.
- Apoyar en el cumplimiento de la Ley de Condominios de Puerto Rico y reglamentos internos.
- Custodiar documentos oficiales del condominio.
- Mantener actualizados los registros de propietarios y residentes.
- Mantener confidencialidad sobre información financiera y personal de los residentes.
- Actualizar bases de datos de residentes, propietarios e inquilinos.
- Coordinar el uso de áreas comunes según las normas del condominio.
- Asistir en la preparación de agendas para reuniones de la Junta.
- Tomar minutas y redactar actas de reuniones.
- Dar seguimiento a acuerdos, proyectos y solicitudes de la Junta.
- Preparar reportes administrativos y documentación requerida.
- Coordinar convocatorias para asambleas y reuniones extraordinarias.
- Recibir, documentar y canalizar querellas o solicitudes de servicio.
- Apoyar en el seguimiento a órdenes de trabajo relacionadas con mantenimiento.
- Asistir en informar a los residentes sobre actividades, reglamentos y avisos importantes.
- Recibir visitas de contratistas y proveedores de servicios según agendado.
- Llevar control de solicitudes de reparación y mantenimiento.
- Mantener calendarios de inspecciones, fumigación y servicios preventivos.
- Verificar la recepción de materiales y servicios contratados.
- Coordinar acceso a áreas comunes para trabajos autorizados.
- Realizar otras tareas administrativas relacionadas con la operación eficiente del condominio.
Requisito:
- Disponibilidad para tiempo parcial: lunes a viernes
- Grado Asociado preferible.
- Mínimo un (1) año de experiencia administrativa.
- Dominio de Microsoft Office y herramientas digitales.
- Excelentes destrezas de organización, redacción y servicio al cliente.
- Capacidad para manejar información confidencial.
- Disponibilidad para trabajar 20 horas semanales y asistir ocasionalmente a reuniones de la Junta de Directores.
- Hablar español e inglés.
- Conocimiento de operaciones de condominios y la Ley de Condominios de Puerto Rico será considerado una ventaja.
Vacancy posted 20 days ago
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