Administrative Assistant

Job Description

Job Description

We are looking for two organized Administrative Assistants to support daily office operations in the Santa Maria and San Luis Obispo, California offices. This contract-to-permanent opportunity is ideal for someone who enjoys keeping workflows on track, assisting visitors and callers, and maintaining accurate administrative records. The person in this role will contribute to a detail-oriented front-office environment while handling a variety of clerical and coordination tasks with care and efficiency.

Responsibilities:

• Manage front-desk and office support activities to help maintain an efficient and welcoming workplace.

• Respond to incoming calls, direct inquiries appropriately, and relay messages in a timely manner.

• Enter, update, and maintain records with a high level of accuracy and attention to detail.

• Assist with general clerical duties such as filing, document preparation, scanning, and correspondence support.

• Welcome guests and provide receptionist coverage while ensuring a detail-oriented first point of contact.

• Coordinate administrative tasks across the office to support day-to-day operations and team needs.

• At least 1 year of experience in an administrative, clerical, or office support role.
• Ability to manage inbound calls professionally and communicate clearly with internal and external contacts.
• Experience performing data entry with strong accuracy and organizational skills.
• Comfortable handling receptionist and front-office responsibilities in a busy work environment.
• Proficiency with standard administrative tasks, including document management and general office coordination.
• Reliable time management skills and the ability to prioritize multiple assignments effectively.