Administrative Assistant

Job Description

ORGANIZATIONAL OVERVIEW

United Religions Initiative (URI) is a California-based international nonprofit organization founded in 2000. As the world’s largest interfaith grassroots network, URI cultivates peace, justice, and healing by engaging people to bridge religious and cultural differences and work together for the good of their communities and the world.

We are committed to implementing our mission through local volunteer initiatives that build the capacity of our member groups and organizations, called Cooperation Circles (CCs). Today, there are more than 1,282 CCs active in over 113 countries.

URI’s global network is divided into eight regions (Africa, Asia, Europe, Latin America & the Caribbean, Middle East & North Africa, Multiregion, North America, and Southeast Asia & the Pacific). 

POSITION OVERVIEW

The Administrative Assistant plays a key role in supporting the day-to-day operations of the URI global office. This an entry level position that provides administrative, operational, and coordination support to the Finance and HR & Compliance teams. 

This role is ideal for a highly organized, proactive, and detail-oriented professional who enjoys working in a collaborative, mission-driven nonprofit environment. The Administrative Assistant upholds and models the Preamble, Purpose, and Principles stated in the URI Charter (see -we-do/charter).

This position will report to Human Resource Compliance Specialist.

KEY AREAS OF RESPONSIBILITY

Operational & HR Support 

Support hiring and onboarding processes, scheduling interviews, communication with the candidates, and successful onboarding and integration into the URI family, .

Provide project-based administrative support, as requested 

Conduct research and gather information to support departmental and organizational projects.

Support the design and implementation of an organization-wide recognition program for staff and trustees.

Financial & Vendor Coordination 

Once a week on-site in URI’s San Francisco Presidio office to check mail, scan and deposit donation checks, follow up on business or other compliance registration tasks

Assist with accounts payable, accounts receivable and credit card transactions input into Quickbooks, as directed by Accounting Staff

Assist with completion of various city, county, federal and state Registrations

Assist with audit and review of Accounts Payable Vendor folders to ensure completeness of documentation

Coordinate with finance teams, vendors, and external partners regarding payments, documentation, and administrative follow-up

Assist in monthly gift reconciliation documents using Salesforce exports and bank confirmation records

Assist with monthly accounting tasks as directed by Accounting Manager or CFO

QUALIFICATIONS

Required Computer Proficiencies:

Google Workspace, Zoom, WhatsApp, Microsoft Office suite of products, such as Excel, Word and Powerpoint; 

Familiarity with project management tools and shared drives. 

Familiar with Quickbooks and other accounting software a plus, but not required

Comfortable Experience supporting multiple stakeholders and managing competing priorities 

Experience working with Salesforce or other CRMs a plus, but not required.

Education:

Bachelor’s degree or working toward completion of a Bachelor’s degree in the next two years. 

KEY SKILLS

Strong organizational and time management skills 

High attention to detail and ability to manage multiple tasks simultaneously 

Excellent written and verbal communication skills 

Ability to work independently and proactively in a remote environment 

Strong interpersonal skills 

Problem-solving mindset with a flexible and adaptable approach 

Demonstrated ability to handle sensitive and confidential information with discretion 

WORK ENVIRONMENT AND COMPENSATION

This is part-time, with a hybrid work arrangement, requiring at least one day per week in our San Francisco Presidio office. Competitive compensation based on experience.

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• URI is an Equal Opportunity Employer. It is our policy to provide equal opportunity to all employees, applicants, and program beneficiaries. URI does not discriminate against any person because of race, creed, color, religion, sex, sexual orientation, national origin, disability, age,political affiliation, or citizenship.
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Pay range is $22-$26 /hour