Project Coordinator & Accounting Technician

Fulcrum Environmental Consulting, Inc. is seeking a Project Coordinator & Accounting Technician to join our firm! This position includes both project coordination, accounting support and general office support and is critical to the efficient operations of our offices, projects, and our team. The current responsibilities include approximately:

40% Accounting services

40% Project related work

20% General office responsibilities & everything else

The ideal candidate will be detail oriented, organized, customer service focused, and internally motivated. This position will provide solid structure to the office and requires someone who is willing to tackle whatever the day brings. We are seeking candidates with a team player mentality, confidence in your abilities, and a positive attitude. The successful candidate will be a clear and purposeful communicator.

This position is located in our Yakima, Washington office and is considered full-time with a typical schedule of 8 am to 5 pm, Monday through Friday. The position will be in-office and not remote.

Responsibilities of the Project Coordinator & Accounting Technician include, but are not limited to:

• Manage front-office phone, office supplies, mailings, deliveries, and staff communications.
• Process timesheets and expense reports to ensure accurate payroll processing and expense reimbursement.
• Process accounts payable invoice and payments in the accounting system, prepare and mail paper checks to vendors.
• Initiate billable project setup in the accounting system, electronic filing system and paper filing system.
• Create invoice summaries for ease of billing and prompt payments.
• Collate invoicing backup and assist with invoice delivery.
• Manage unit billing of laboratory services.
• Actively contact clients about outstanding invoices to minimize late payments.
• Record and deposit payments, including credit card payments, to maintain cash flow.
• Review and submit staff receipts and vendor invoices routed through the accounting system to applicable staff.
• Generate billable project reports and summaries as requested by Project Leads or Management.
• Verify and audit spreadsheet data to ensure the accuracy of financial data.
• Request certificates of insurance and W-9s from clients to mitigate business risks. 
• Review contracts and proposals for contract terms and ensure project setup in Vantagepoint.
• Support marketing efforts to celebrate the successes of our staff, clients and project partners.
• Track and report employee recertification dates and specialty firm recertification dates to management.
• Attend staff and project meetings to stay informed on the status of projects and staff assignments.
• Other duties as assigned.
• Everything else - you’ll help fill in this category with your own skills and interest.

What the Successful Project Coordinator & Accounting Technician will have: 

• Bachelor’s degree preferred or equivalent experience of 4 years in business administration, communications, accounting or related field.
• Experience with Deltek Vantagepoint ERP or other project-based accounting software a plus. 
• Intermediate to advanced skills in Microsoft Office 365.
• Extensive experience with Excel and Word.
• Strong organizational skills.
• Attention to detail, strong writing, and editing skills.
• Good problem-solving and analytical skills.
• Ability to prioritize, handle multiple tasks, and meet deadlines as necessary. 
• Excellent communication and interpersonal skills.
• Ability to work well with others and collaborate with a team.
• Experience supporting marketing efforts utilizing various channels such as social media preferred but not required.

We encourage you to apply even if you don’t meet every qualification listed. If you believe your skills, experience, and approach could make you successful in this role, we’d welcome the opportunity to learn more about you.

Compensation:

• $24.00 - $26.00 per hour

Benefits:

• Medical, Dental, and Vision coverage
• Long-term disability
• Life Insurance
• Accrue up to 12 days paid time off during the first year
• Eight paid company holidays
• Simple IRA Retirement plan after eligibility period

Who is Fulcrum Environmental Consulting?

At Fulcrum Environmental Consulting, we provide environmental and safety consulting services throughout the Inland Northwest to public, private, and corporate partners. Our goal is to provide our clients with the best possible solution to specific environmental situations while maximizing cost efficiency and simplicity.

Visit our website to learn more:

Qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender orientation, national origin, marital status, age, disability, protected veteran status, or any other classification protected by applicable discrimination laws. Work may require lifting and carrying of items (e.g. file boxes) weighing up to 40 pounds and safe use of stepstools or ladders.

We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted.

Fulcrum Environmental Consulting has partnered with All Things HR, an external HR Consulting Company, to assist with the recruitment process for this position. If this position looks like a fit for you, apply today!