12-Month Administrative Assistant

12-Month Administrative Assistant Charlestown Elementary SchoolCharlestown Elementary School is seeking a dedicated and compassionate 12-Month Administrative Assistant to join its team. This position serves as the primary point of contact for parents, students, staff and visitors throughout the school day. The ideal candidate will combine strong administrative skills with a warm, welcoming presence, thriving in a fast-paced environment that requires patience, empathy, flexibility and excellent organizational abilities. This role calls for a highly detail-oriented and technically proficient individual who can multitask effectively while demonstrating strong interpersonal skills and clear, professional communication.Key ResponsibilitiesFront Office and Customer Service SupportProvide a friendly and professional first point of contact for visitors, parents, and students in the front officeAnswer phones and respond to emails in a professional and timely mannerDemonstrate a genuine enjoyment of working with children while fostering a warm, patient and supportive environmentSupport emergency procedures and communication when requiredStudent and Attendance SupportManage daily student attendance records, handle tardy/early dismissal of students and communicate with parents regarding student absencesEnsure the confidentiality and security of sensitive student and staff information at all timesSupport data entry and updates in student information systemsAdministrative SupportAssist Principal and front office staff with scheduling appointments, events and meetingsPrepare forms, reports, letters, newsletters, and other documents as neededQualificationsHigh school diploma or equivalentPrior administrative or clerical experience, preferably in a school settingStrong organization, time-management, and communication skillsProficiency in Microsoft Office and basic office equipmentApplication RequirementsOnline applicationLetter of interest and resumeThree current letters of reference (one must be from a direct supervisor)Unofficial transcriptsCurrent clearances: Act 34, Act 151, Act 114, and Act 24 (PDE6004 Form)Great Valley School District is an equal-opportunity education institution and will not discriminate on the basis of race, color, national origin, sex, age, religion, or handicap in its activities, programs, or employment practices as required by Title VI, Title IX, Section 504, Individuals with Disabilities Education Act, Chapter 15 of the Pennsylvania School Code, and Americans with Disabilities Act. For information regarding civil rights, grievance procedures, services, activities, and facilities accessible to and usable by handicapped persons, contact the Human Resources Office, Great Valley School District, 100 Lindenwood Dr., Malvern, PA 19355 View phone number on click.appcast.io).