Facilities Coordinator

Job Description

Job Description

Who We Are

KIPP SoCal Public Schools is a nonprofit organization that operates 20 tuition-free, open-enrollment charter public schools, within 17 Local Education Agencies (LEA), educating more than 10,000 students and supporting 8,300 alumni to and through college and beyond. Our award winning schools are part of the national KIPP (Knowledge Is Power Program) network, dedicated to meeting the needs of all learners and providing the social, emotional and academic support for success in high school, college, and life.

Mission

Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career and beyond—so they can lead fulfilling lives and create a more just world.

What We Do

At KIPP SoCal we build trusting relationships that are strengthened by high expectations and collaboration alongside laughter and joy. We set ambitious goals and hold each other accountable for students achieving their greatest potential. We work together with each other and in partnership with families and communities in the active pursuit of a more equitable world. We do the right thing, even when it's not always comfortable standing up and speaking out against anti-blackness, racism, oppression, and injustice. We persevere through obstacles and treat failure as an opportunity to learn and grow.

• The Facilities Coordinator will work closely with the Director of Real Estate and Director of Facilities to support all facilities activities. The Coordinator will be the first point of contact for internal and external team members seeking support and information from the Facilities Team, manage office functions including: Work order coordination (web-based system), security badge and access assignments, database management, daily office operations, coordination of invoice processing, maintaining office records, and providing general support services for the team. Additionally, the Facilities Coordinator will manage all outside contractors in support of the Real Estate Team, including maintaining records and contracts, assisting in coordinating project activities, and providing scheduling support in conjunction with School Business Operations Managers.
• Assist the Real Estate and Facilities Teams in all aspects of project implementation as needed
• Support the team with external contacts as needed
• Manage the security access-control database in conjunction with the Security Contractor
• Assist in coordinating all facilities activities, work direction and support systems
• Maintain and update team policies and processes as determined by Director of Real Estate
• Set up, maintain and organize department’s central hard and soft files, information, filing and messages
• Assist facilities staff in locating parts, supplies, and materials
• Maintain requests for proposals, bid information, and other contract documents
• Process invoices via online system Anybill
• Provide administrative support to the Facilities Team
• Manage ZenDesk system, including receiving work request, assigning work orders, entering system data, and providing the overall system administration

• Associate’s degree and 2 years of facilities experience or 4 years of facilities experience required
• Spanish fluency preferred
• Facilities or operations experience in a nonprofit or educational institution preferred
• Knowledge of Google applications (Gmail, Google Calendar, Google Docs, etc.)
• Experience with computerized maintenance management systems
• Demonstrated ability to work and communicate professionally, verbally and in written form with internal and external customers
• Ability to use critical thinking and problem-solving skills
• Must have strong interpersonal skills and ability to work in a team environment
• Ability to manage multiple projects simultaneously, adjust priorities and work autonomously
• Track record of leadership, integrity, initiative, curiosity and perseverance
• Demonstrate passion for KIPP SoCal's mission

• Hourly rate ranges from $23.50 to $24.50 per hour
• 100% of healthcare premium costs covered by employer, dependents added at 50% of cost
• Employer-paid KIPP SoCal life insurance
• 401(k) plan with up to 6% match by KIPP SoCal
• Voluntary Benefits (Pet Insurance, Supplemental Life, Accident, Short Term Disability, etc.)
• Generous time off program includes 22 holidays, sick leave and vacation
• Other great benefits (Flexible spending account, EAP, tuition reimbursement for dependents, etc.)

KIPP SoCal Public Schools is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.

KIPP SoCal strives to ensure that our careers website is accessible to all, including individuals with disabilities. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please contact us. You can find our contact information on our website, Information will be sent to a talent acquisition representative who will provide assistance to ensure appropriate consideration in the hiring process.

By submitting this application, I certify that all information I have provided — in this application and in any related materials, including my resume, cover letter, and interview responses — is true, complete, and accurate to the best of my knowledge. I understand that KIPP SoCal Public Schools relies on this information in making hiring decisions. I acknowledge that any misrepresentation, falsification, or material omission may result in rescission of an offer of employment or, if I have already been hired, termination of employment, regardless of when the inaccuracy is discovered.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.