Communicable Disease Operations Specialist

AgencyDept of Health and Human ServicesDivisionPublic HealthJob Classification TitleAdministrative Specialist I (S)Position Number60039844GradeNC08About UsThe North Carolina Department of Health and Human Services (DHHS) is one of the largest, most complex agencies in the state, and has approximately 17,000 employees. It is responsible for ensuring the health, safety, and well-being of all North Carolinians, providing human service needs for special populations including individuals who are deaf, blind, developmentally disabled, and mentally ill, and helping poor North Carolinians achieve economic independence.Description of WorkThe Communicable Disease Operations Specialist position provides administrative and operational support within the Communicable Disease Branch of the Division of Public Health. The role manages business functions such as vendor setup, payment processing, travel coordination, and fixed asset inventory to ensure compliance with state and departmental policies. It serves as a liaison between internal teams and external partners to facilitate accurate documentation and timely delivery of goods and services.This position requires strong organizational skills to maintain records, track assets, and support special projects related to grants and contracts. Work is performed under general supervision with responsibility for ensuring efficient and compliant administrative operations.Key Duties Include:Manage vendor setup in the North Carolina Financial System (NCFS) in accordance with Office of State Controller (OSC) policies.Process and submit documentation for vendor payments following DPH and OSC guidelines.Coordinate and track travel authorizations and reimbursement requests for communicable disease staff.Receive, process, and maintain supplier forms for new contract staff, ensuring accuracy of payment and direct deposit information.Track and verify delivery of goods and services, maintaining accurate order and receipt records.Process and submit Fixed Asset Input Forms to obtain asset tags for branch programs.Maintain and update the fixed asset database, including surplus items and certificates of destruction or transfer.Assist with annual fixed asset inventory for all branch locations, collaborating with internal and external stakeholders.Support special projects related to grants and contracts, ensuring compliance with applicable policies.Coordinate operational tasks such as mail processing and Epi On-Call coverage as scheduled.Knowledge Skills and Abilities/Management PreferencesSalary Grade Range: $39,244.00 - $66,120.00Recruitment Range: $39,244.00 - $45,000.00Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:Demonstrated experience using the North Carolina Financial System (NCFS) to set up vendors and process payments in compliance with OSC and DPH policies.Proficient in managing fixed asset inventories, including tagging, database maintenance, and surplus documentation for multi-location programs.Skilled in coordinating travel authorizations and reimbursement processes for staff, ensuring adherence to state and departmental procedures.Experienced in processing supplier documentation for contract staff, including W-9 forms and direct deposit setup, with high accuracy and attention to detail.Advanced proficiency in Microsoft Excel for tracking orders, maintaining financial records, and generating reports to support operational decision-making.REPOST - Previous Applicants Do Not Need To Reapply To Be Considered For This VacancyThe Posting Will Close At 11:59 P.M. The Night Before The End DateThis Position Is Funded In Part Through Federal Funds.This Position Is Possibly Eligible For Hybrid Work Option.Physical Requirements:Ability to lift up to 20 pounds.About the NC Division of Public Health (DPH):The NC Division of Public Health works to promote and contribute to the highest possible level of health for the people of North Carolina. Our entire statewide system of public health has dedicated professionals who carry out our mission every day through a wide range of essential and activities touching the lives of everyone in our state.About the Communicable Disease Branch (CDB):The Communicable Disease Branch strives to protect and improve the health of people in North Carolina through disease detection, tracking, investigation, control, education, prevention and care activities to reduce morbidity and mortality resulting from communicable diseases that are a significant threat to the public. The Communicable Disease Branch works with the public, local health departments and other public health agencies, healthcare professionals, educators, businesses, communities and healthcare facilities to ensure that North Carolina is prepared to respond to any communicable disease situation that affects the people who live, work and visit here.Compensation and Benefits:The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits .Supplemental Contact Information:The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer that embraces an Employment First philosophy, which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS: .DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.In accordance with the Governor’s Executive Order 303 , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.Application ProcessBe sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers.If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the closing date.Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are "Under Review" and will be screened by Human Resources for qualified applicants. The hiring process may take several weeks.Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent.For a list of organizations that perform this specialized service, please visit the NACES membership website at .Degree/College Credit VerificationDegrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application.Veterans’ and National Guard PreferenceApplicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.ADA AccommodationsConsistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, DHHS will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.CONTACT INFORMATIONIf there are any questions about this posting, please contact Talent Acquisition at View email address on click.appcast.io . Resumes will not be accepted in lieu of completing this application.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experienceORAn equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Tresha WalkerEmail:View email address on click.appcast.io #J-18808-Ljbffr