Accounts Payable Analyst

The Accounts Payable Finance Analyst is responsible for managing and continuously improving the end-to-end Accounts Payable (AP) function. This role ensures the accuracy, integrity, and timeliness of all payment processes, while maintaining strong internal controls and compliance with company policies.

The position plays a critical role in supporting financial operations by partnering closely with operations, and external vendors, resolving discrepancies, and providing analytical insight into cost variances.

Key responsibilities

• Oversee and manage the end-to-end Accounts Payable process
• Prepare and execute weekly payment runs
• Investigate and resolve all invoice and vendor discrepancies
• Perform monthly reconciliations of vendor accounts
• Supervise the MBS team, providing instructions and resolving all issues related to invoice processing and registration
• Act as the primary point of contact for cross-departmental Accounts Payable matters
• Perform weekly review of all invoices registered to identify and correct errors made by our MBS team
• Analyze invoice costs against projections, identifying discrepancies and coordinating with operational teams to obtain approval for any additional expenses
• Communicate with suppliers to resolve any discrepancies or issues.

Knowledge:

• University degree preferred in: Finance, Business Administration, Accounting or related field.
• Solid understanding of Accounts Payable processes, including invoice lifecycle, payment cycles, and vendor management
• Knowledge of vendor reconciliation practices and discrepancy resolution

Experience:

• Proven experience managing the end-to-end Accounts Payable cycle, including invoice processing, validation, and payment execution
• Strong experience preparing and executing weekly payment runs, ensuring accuracy, compliance, and adherence to payment terms
• Demonstrated ability to investigate and resolve complex invoice and vendor discrepancies, including pricing, PO mismatches, and missing documentation
• Solid experience performing monthly vendor reconciliations, identifying and clearing outstanding balances
• Strong experience in cost analysis and variance analysis, comparing actuals vs. projections and explaining deviations

Skills:

• Fluent English (Spanish is a strong plus).
• Strong written and verbal communication skills, with the ability to manage Vendors relationships professionally.
• Analytical mindset with strong problem?solving capabilities and comfort working with operational data.
• Ability to work under pressure, manage tight deadlines, and prioritize effectively in a fast?paced environment.
• Proficient with Microsoft Office (Outlook, Excel, Word); strong Excel skills are a plus.

Experience working with SAP (or similar ERP system) for invoicing and preparation of reports is required.