Program Coordinator

About Client:
The Client is a renowned multinational technology company which has grown to become one of the world's most influential and successful companies in the field of software development, computer hardware, and related services.
The Client's primary focus revolves around developing, manufacturing, and licensing a wide range of software products, including the globally recognized operating system, Windows. It has released several versions of Windows, catering to both personal computers and servers, which have become integral to the functioning of millions of devices worldwide.
Apart from Windows, client offers an extensive portfolio of software applications and tools for both individuals and enterprises.
Moreover, client has a substantial presence in the field of artificial intelligence (AI) and research, working on projects like the development of conversational AI agents, natural language processing, and machine learning technologies.

Rate Range: $45-$50/Hr

Job Description:

• The Program Coordinator (PC) provides administrative and logistical support for a large, multi-workstream high-profile Public Sector Program under the direction of executive management. This role is a full-time contract position.

Responsibilities:

• Prepare weekly client PowerPoint presentations
• Produce and distribute the meeting minutes/action items from customer meetings
• Staff Coordination with project leads, PMO, and client to process on-boarding, transitioning and off-boarding personnel
  • Process on-boarding documentation
  • Request required accounts and access for new hires
  • Ad hoc tracking personnel activities such as re-vetting, vendor / role transitions, etc.
  • Host New Hire Orientation meetings and maintain associated presentation
  • Conduct quarterly validation audits of (600+) program personnel
• Update the Staffing Management Plan cyclically for review and submission to the client
• Organize team all-hands meetings and other ad-hoc program events
• Manage general office tasks and coordinate with facilities as needed including collecting and facilitating guest arrivals and access
• Drive continuous PMO process improvement

Qualifications & Job Criteria:

• 3-5 years of experience in a professional administrative environment; a BA/BS degree is preferred but equivalent work experience will be considered
• Refined verbal and written communication skills
• Extensive Windows, Word, Excel and PowerPoint skills are essential and familiarity with Visio and Project Server is helpful
• Skilled at multitasking and identifying and managing competing demands
• Efficient and attentive to detail, with excellent time management skills
• A team player with the ability work independently, manage, track and follow-through on multiple tasks in parallel to meet challenging deadlines
• Critical thinker and problem solver
• Ability to follow, evaluate and streamline processes as needed

About ApTask:
Join ApTask, a global leader in workforce solutions and talent acquisition services, as we shape the future of work. We offer a comprehensive suite of offerings, including staffing and recruitment services, managed services, IT consulting, and project management, providing unparalleled opportunities for professional growth and development. As a member of our dynamic team, you'll have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success for our clients across diverse industries. If you are passionate about excellence, collaboration, and innovation, and aspire to make a meaningful impact in the world of work, come join us at ApTask and be a part of our mission to empower organizations to thrive.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at View email address on click.appcast.io .

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at View email address on click.appcast.io.

Applicant Consent:
By submitting your application, you agree to ApTask's ( Terms of Use and Privacy Policy, and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at View phone number on click.appcast.io or View email address on click.appcast.io. Message frequency may vary. Msg & data rates may apply.