Personnel Transactions Assistant

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE CURRENT CITY EMPLOYEE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE OR REACHABLE ON THE PRINCIPAL ADMINISTRATIVE ASSOCIATE OPEN COMPETITIVE CIVIL SERVICE LIST, EXAM #1128.

The Personnel Transactions Unit is seeking to hire a detailed-oriented individual to serve as a Personnel Transactions Assistant. The selected candidate will have the opportunity to join a fast-paced division and will be responsible for pre-hire processing, onboarding, new employee support, and working closely with hiring managers to ensure a seamless onboarding experience.


Responsibilities will include communicating with candidates, Hiring Plan Unit and divisional hiring managers to support pre-hire requirements, and gather necessary documents for processing. Processing new appointments, title changes, promotions and transfers. Providing third party fingerprinting instructions for IdentoGo to new hires. Conduct new hire orientation and serve as a point of contact for the new employees throughout the onboarding period. Coordinate the issuance and replacement of ID cards with DOT security. Responsible for issuing and processing DP-2001's/TPF's (Travelling Personnel Folders) requests for transferred employees. Batching employee's personnel documentation for background investigations. Processing civil service transactions including DP72 and DP 189. Utilize PMS and NYCAPS to obtain various information. Update and maintain records in Transactions databases. Perform related duties as required, answer inquiries, resolve problems and respond to requests via telephone, email and in-person.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124 Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Preferred Skills
Experience with processing transactions related to onboarding. Knowledge of PMS and NYCAPS. Strong communication skills: both written and verbal. Ability to work independently and be a team player.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Service Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.