IMPD-Human Resources Assistant

Position is responsible for supporting and facilitating the activities of the IMPD Human Resources Office; these activities include maintenance of records and filing systems, regulatory reporting, assisting in selection processes (new hire and promotional), and primarily, assisting in the administration of leave of absence and medical liaison programs. Agency Summary We are dedicated to upholding the highest professional standards while serving the community in which we work and live. We are committed to the enforcement of laws to protect life and property, while also respecting individual rights, human dignity, and community values. We are committed to creating and maintaining active police/community partnerships and assisting citizens in identifying and solving problems to improve the quality of life in their neighborhoods. The agency can do this by cultivating a productive, collaborative, and compliant work environment in order for our workforce to meet the needs of the residents of Indianapolis and Marion County. Equal Employment Opportunity The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve. Maintains records and files (i.e., personnel, medical, background, etc.); assists with planning, development, and implementation of file management system, including records retention and archival needs; monitors information/data contained in files to ensure compliance with Department policy and legal guidelines; updates files as necessary; monitors and controls access and release of files according to Department policy, ensuring confidentiality; responds to requests for file access (i.e., public records requests, employees, subpoenas, Office of Corporation Counsel, etc.). Assists in the administration of hiring and promotion processes, at a variety of locations; proctor's examinations and assessments; monitors raters and assessors; conducts quality control of examination and assessment materials (e.g., scoring sheets, scantrons, surveys, recording devices); reads instructions to groups of applicants and candidates. Compiles and maintains records relating to sworn employee use of medical leave time; gathers required information on mark-offs. Analyzes data to identify trends or abuse of medical leave time. Monitors employees on extended leave for compliance with departmental policy. Monitors employees for compliance with terms of attendance probation. In Medical Liaison absence, logs recordable injuries, illnesses, and fatalities; completes and submits required regulatory reports (OSHA 300). Assists in the administration of the IMPD limited duty program; monitors doctor statements and verifies employee eligibility to work (off work, restricted duty, or full-duty); monitors employees on restricted duty and assigns to work duties according to medical restrictions; verifies release to full-duty and coordinates return to work. Updates human resources information systems, ensures data is accurate and up to date; maintains database records (i.e., commendations, military records, etc.). Coordinates internal transfer/reassignment requests and position opening bulletins; receives and processes requests; compiles officer personnel profiles and submits to requesting manager; maintains and updates records related to bulletins, applications, and selection status. Assists in the production, proofing, distribution, and filing of personnel orders. Coordinates departmental fitness-for-duty evaluations with appropriate medical/psychological services; schedules appointments and directs employee to attend; receives results; follows-up with employee. In the absence of the supervisor, acts as liaison between IMPD, city/county, and third-party administrators regarding questions or problems regarding worker's compensation claims, benefits, invoice reconciliation, etc. May confer with Office of Corporation Counsel to ensure compliance with applicable laws. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time. Minimum Job Requirements and Qualifications High school diploma or equivalent and three (3) years of related work experience (e.g., Human Resources, worker's compensation, leave programs, etc.); Requires knowledge of laws, rules and regulations regarding the Indiana Worker's Compensation Act, FMLA, Department of Labor, Record keeping Guidelines for Occupational Injuries and Illnesses, and HIPAA privacy regulations. Ability to coordinate multiple projects and meet various deadlines is a must. Knowledge of spreadsheet(s), database(s), and other software is required. Knowledge of Microsoft Access is a must. Requires knowledge of applicant tracking systems and HR information systems. Excellent written and verbal communication skills are required. Positive and productive interaction with employees, vendors, leadership, and union participants is expected. Must be able to prioritize daily demands, organize projects in such a way that projects can be completed in a timely fashion, and seek to resolve any issues where there is a potential for a broader system problem. This position must be discreet in handling very sensitive and private matters. Preferred Job Requirements and Qualifications Oracle PeopleSoft HCM experience NeoGov experience Bachelor's Degree in a related area HR Certifications Law enforcement experience Working Conditions Essential functions are regularly performed in an office setting without exposure to adverse environmental conditions. Some field work, overtime, and travel. Flexibility in adjusting work schedule may be required. Weekend and evening shifts may be required to accommodate applicant and promotion process activities. Strict confidentiality is required. Physical Conditions Sitting at a desk much of the day Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10) pounds #J-18808-Ljbffr