Compliance Analyst

Job Description The Compliance Analyst is primarily responsible for monitoring monthly compliance audits in the B2Gnow System. This includes following up with the prime and subcontractors regarding incomplete payment audits, missing payment reporting, and discrepancies in payment amounts. The Analyst also provides support to vendors and project teams regarding B2Gnow processes, subcontractor reporting requirements, and system-related issues, and assists with contract closeout review activities to ensure compliance information is complete and accurately reflected in B2Gnow. Additionally, the Analyst performs analysis and evaluation of contracts into the B2GNow system, and supports the HD&C Business Operations function by reviewing conditional and unconditional waivers received with payment applications to validate that correct payment information has been received and reported by the prime and tier one/two subcontractors. Other responsibilities include reviewing contract documents and payments in the B2Gnow system to ensure that payments to all prime contractors and subcontractors are recorded and accounted for correctly. The Analyst collaborates with internal partners and UCOP to establish best practices for the B2Gnow system, ensuring fully executed contracts and payments are uploaded. The Analyst analyzes incomplete B2GNow audits and works with contractors to complete audits as needed, generates monthly or quarterly reports to highlight SBE/DVBE spend, advises management of B2GNow issues, and provides solution recommendations. Demonstrable professional skills and thorough attention to detail are required to achieve UCSF Real Estate goals. Responsibilities 40% Monitor monthly compliance audits in the B2Gnow System, following up with prime and subcontractors on incomplete audits, missing reporting, and discrepancies. 15% Provide support to vendors and project teams on B2Gnow processes, subcontractor reporting, system issues, and contract closeout review activities to ensure accurate compliance data. 15% Run quarterly B2GNow reports for UCSF Real Estate stakeholders, monitor B2GNow’s email box, and respond to inquiries promptly. 10% Support the HD&C Business Operations function by reviewing conditional and unconditional waivers received with payment applications to help validate B2Gnow audits. 10% Assist with compiling documentation for Prop 4 and State Grant reimbursement, month‑end Unifier close, and project close‑out as needed. 5% Provide support to the Executive Director and the Senior Financial Analyst, including preparing PowerPoint presentations, compiling audit documentation, conducting Unifier monthly reviews, gathering and analyzing financial data, developing SOPs, and performing trend analyses. 5% Support the Small Business Engagement Team as needed. Required Qualifications Bachelor's degree in a related area and/or equivalent experience/training. Minimum 1–3 years of experience in construction management operations, accounting, property development, property management, real estate, architecture, engineering, public administration, or finance. Strong knowledge of the organization, including infrastructure, goals, mission, rules, policies, and guidelines. Demonstrated experience with personal computers, financial management, database, spreadsheet, internet, email, and word‑processing software. Deep understanding of internal department policies, applicable state and federal regulations related to small business programs, project delivery, contract types, and general project management and contract terms. Strong written, verbal, and interpersonal communication skills with a customer‑service orientation. Strong organizational, presentation, and negotiation skills. Strong listening and political acumen skills. Ability to learn new systems quickly. Ability to gather reasonably retrievable information to organize and perform basic financial analysis assignments. Ability to present information verbally and in writing clearly and concisely. Proficiency with spreadsheet and database software for moderately complex financial analysis and reporting. Preferred Qualifications Thorough knowledge and understanding of the B2GNow System. Strong knowledge of the organization’s goals, mission, rules, policies, and guidelines. Proven ability to establish and maintain productive relationships with internal colleagues and vendors regarding compliance issues, and to collaborate as a team member to resolve issues. Knowledge of architectural and construction terminology. Knowledge of University of California contracting policy and procedures. Strong analytical skills to assess compliance issues and access risks in support of program goals. #J-18808-Ljbffr