Development Assistant (Full Time)

Senior Development Associate Team:

Development Reports To:

Director of Development Employment Status:

Full Time/Non Exempt (40hours/week) Location:

New York City, 4 days in the office and 1 day remote The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State. We represent the collective interests of New York's diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; The Senior Development Associate, under the supervision of the Director of Development, manages key departmental functions that will enable the team to optimize efficiency and grow revenue. This role carries a high degree of responsibility, and the opportunity to both take the lead and work collaboratively on cross-department projects to renew existing support and bring in new sources of funding. The Senior Development Associate oversees donor services, including inquiry management and acknowledgements; leads data tracking and reporting; and manages the submission of reports and proposals for foundation and government contracts. The ideal candidate will have sophisticated administrative skills, outstanding attention to detail, the ability to manage multiple projects independently, and professional interpersonal skills.

Grant Administration & Data Oversight Maintain and audit donor profiles, communications history, and gifts/grant awards in Salesforce, and ensure digital files in Google Drive are up to date. Coordinate with the Finance team to reconcile incoming checks and bank deposits with Salesforce records to ensure all payments are accurately coded. Oversee the timely submission of acknowledgment letters, invoices, and administrative documentation for individual gifts and grant payments. Manage a dynamic development calendar to ensure all internal and external reporting deadlines are documented and shared with relevant team members. Generate essential Salesforce reports, including campaign performance, donor segmentations, board “give/get” tracking, and pledge receivables. Identify and implement improvements to Salesforce workflows and data entry protocols to increase team efficiency. Perform similar development and administrative functions for affiliated organizations, including the 501(c)4 political arm, NYIC Action.

Funder Relations & Pipeline Development Conduct independent research to identify new funding opportunities from individuals and foundations. Develop outreach messaging and communications for prospective donors to build the funding pipeline. Manage a small portfolio of donors or prospects, conducting direct outreach and personalized stewardship. Prepare briefing memos for the Development Team and leadership ahead of donor meetings or site visits.

Support for fundraising events logistics, including preparation and production of event materials, vendor relations, and operational setups for the NYIC's annual gala, and other cultivation events. Support the execution of outreach strategies designed to engage, cultivate, and steward relationships. Proactively address other development tasks as needed to support the growth of the organization. Occasionally carries or moves materials weighing up to 50 pounds (e.g. event supplies or signage).

Qualities Sought: Must have 2-3 years of professional experience with development and administration. Proven ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines with a high-level accuracy and attention to detail. Ability to write clear, concise, and effective materials for proposals, reports and funder outreach. Experience using CRM database systems, like Salesforce, and project management platforms, like Asana, is highly desirable. Demonstrated knowledge of and commitment to social justice and/or immigrant rights is a significant plus. The NYIC has a transparent and equitable salary structure. In addition to a competitive salary, NYIC offers a full benefit plan, unlimited vacation leave (after 90 days of employment), paid sick time, commuter benefits and a comprehensive retirement plan. Applications will be reviewed on a rolling basis and we are looking for someone to start as soon as possible. No phone calls or emails will be accepted for this position. All qualified applicants will be afforded equal employment opportunities without discrimination based on race, creed, color, national origin, immigration status or citizenship, sex, age, disability or marital status.