Estate Manager

A private estate in Newport Beach is seeking an experienced, highly capable Estate Manager to oversee all aspects of residential operations. This role requires someone proactive, detail-oriented, discreet, and highly responsive, with the judgment and follow-through to anticipate needs, manage shifting priorities, and operate effectively in a fast-paced environment with high standards.

Responsibilities:

• Oversee daily household operations, ensuring efficiency, organization, and consistently high standards
• Manage the household schedule and anticipate day-to-day needs and priorities
• Coordinate and supervise vendors, trades, and service providers for all interior and exterior needs
• Oversee maintenance, repairs, construction, and renovation projects, including bids, contracts, timelines, and quality control
• Develop, maintain, and implement estate procedures and operational documentation
• Manage household budgets, inventories, purchasing, personal shopping, and expense tracking
• Liaise with the Principal’s offices regarding scheduling, travel, events, and special projects
• Host and greet guests, supporting both formal and informal events and service
• Maintain vehicle scheduling, servicing, records, and related documentation
• Maintain updated household contacts, vendor lists, and operational records
• Plan and coordinate events as needed
• Run various errands for the household and Principal as needed
• Respond to after-hours matters when required

Requirements:

• Education or a degree related to project management, estate management, facilities, culinary, or hospitality is preferred
• Minimum 3 years of experience managing a private estate and/or luxury hotel, including experience coordinating with staff, vendors, and service providers
• Knowledge of building operations, facilities management, and luxury items such as fine art and antiques
• Strong organizational skills, excellent time management, punctuality, attention to detail, and the ability to multitask with follow-through from start to finish
• Experience and knowledge in both informal and formal dining and beverage service, as well as event management
• Must be local to the Newport Beach area and available to respond to urgent household or property matters as needed

Benefits

• Salary: $120,000
• Discretionary performance-based bonus
• Health and dental insurance
• Paid time off and holidays
• 401(k) retirement plan with company match