Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a transport-focused nonprofit organization in San Antonio, Texas. This Contract position will play an important role in maintaining accurate payables records, coordinating invoice activity across branch locations, and assisting accounting leadership with reconciliations and payment processing. The ideal candidate brings strong attention to detail, sound judgment in expense coding, and the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:
• Review invoices submitted by branch offices to confirm accurate expense classification and proper supporting documentation.
• Enter general office and employee benefit invoices into the accounting system with a high level of accuracy.
• Assign costs to the correct general ledger accounts and prepare allocation entries when shared expenses require distribution.
• Import and post approved invoices while helping ensure timely and accurate processing of accounts payable transactions.
• Prepare and process payment batches, including check runs and required payment documentation.
• Complete monthly reconciliations for bank activity and clearing accounts, including customer- and carrier-related balances.
• Record designated transactions related to driver commission activity and maintain supporting accounting records.
• Partner with the Senior Accounting Manager on administrative and accounting support tasks, data validation, and follow-up items.
• Follow workplace safety policies and contribute to a compliant, organized, and dependable work environment.
• Take on additional accounting or operational duties as needed to support the organization’s goals.• At least 3 years of accounts payable experience in a fast-paced accounting environment.
• Strong working knowledge of invoice coding, account coding, ACH activity, and check payment processing.
• Proficiency with Microsoft Excel, including formulas, along with Word, PowerPoint, and other Microsoft Office applications.
• Experience using Great Plains accounting software or similar ERP/accounting platforms.
• Excellent verbal and written communication skills with a service-oriented and detail-oriented approach.
• Demonstrated accuracy, attention to detail, and ability to follow through on tasks with minimal supervision.
• Ability to organize competing priorities and complete multiple assignments within tight deadlines.
• Exposure to data analysis and reconciliation work is preferred.