Accounts Payable Specialist

Accounts Payable Specialist This job doesn't require an interview. We will hire the best resume that applies. Our Finance department is actively looking for a detail-oriented Accounts Payable Specialist to join our team at our local headquarters. We need a reliable professional who thrives in a high-volume environment to help us manage vendor relationships, reconcile accounts, and keep our payment processes running smoothly. If you have a strong background in AP, love digging into the details to solve discrepancies, and are looking to make an immediate impact, we would love to hear from you! The Details: Location: On-site at our Headquarters Schedule: Monday – Friday, 8:00 AM – 5:00 PM Target Start Date: ASAP Compensation: $25.00/hour What You’ll Do: Review, reconcile, and process an average of 150+ invoices per week via Excel upload, ultimately handling a monthly volume of around 2,000 invoices across 600+ vendors. Ensure all invoices are processed accurately according to payment terms and available discount opportunities. Verify vendor accounts by reconciling monthly statements and related transactions to minimize delinquency. Research invoice discrepancies, monitor questionable charges to ensure policy compliance, and initiate necessary corrections. Identify duplicate payments and report excessive charges. Utilize Adobe renaming plug-ins to electronically organize and save invoice documentation. Match invoices, board resolutions, and other necessary documents to checks for submittal. Prepare manual checks, enter data into the AP system, and notify key personnel to clear budgetary control queue screens daily. Manage daily mail (opening, sorting, date stamping) and act as a backup Procurement Card Administrator. Establish and maintain highly effective working relationships with internal team members and external vendors. What We’re Looking For: Education: High School Diploma or GED. Experience: Minimum of two (2) years of experience in Accounts Payable (or Accounts Receivable). Familiarity with automated AP systems is required. Tech Skills: Proficiency in Microsoft Windows 11 Enterprise and Microsoft 365 (Word & Excel). Ten‑key by touch is required. Preferred: Experience in Infor’s Financial & Supply Management Portal (Infor OS Portal). Communication: Excellent verbal and written communication skills with the ability to collaborate effectively in person, over the phone, via email, and through collaboration apps. Reliability: Ability to report to work on time, maintain a great attendance record, and complete the designated work schedule (may occasionally require hours outside of the regular schedule). Physical Requirements: Ability to sit, stand, and stoop for long periods in a standard office environment. Must be able to lift and/or pull a maximum of 5 pounds occasionally. How to Apply: If you meet the requirements and are ready to hit the ground running, please apply directly to this posting with your updated resume! #J-18808-Ljbffr