Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a detail-oriented services organization in San Antonio, Texas. This fully onsite contract-to-permanent opportunity is ideal for someone who excels in a fast-paced accounting environment and takes pride in accurate, timely payment processing. In this role, you will support day-to-day accounts payable operations, partner with internal teams to resolve issues, and help maintain strong financial controls.

Responsibilities:
• Manage the end-to-end processing of a high volume of supplier invoices while maintaining accuracy and meeting payment deadlines.
• Compare invoices against purchase orders and receiving records to confirm completeness and proper authorization before payment.
• Review general ledger coding and approval workflows to ensure each transaction is entered correctly and aligns with company policies.
• Execute payment activities through checks, ACH transactions, and wire transfers in accordance with established schedules.
• Reconcile vendor statements, investigate variances, and work directly with suppliers and internal departments to resolve outstanding issues.
• Maintain organized and up-to-date vendor account information and provide timely responses to payment and account status inquiries.
• Contribute to month-end close by preparing accounts payable-related reconciliations, reports, and supporting documentation.
• Assist with audit preparation by gathering requested records and ensuring accounts payable files are complete and compliant with internal controls.
• Coordinate with purchasing, receiving, and accounting teams to address invoice discrepancies, approval delays, and other payment-related concerns.• At least 2 years of hands-on accounts payable experience, including full-cycle invoice and payment processing.
• Demonstrated ability to handle large invoice volumes with consistent attention to detail and accuracy.
• Experience using ERP or procure-to-pay platforms such as SAP or Coupa.
• Working knowledge of invoice coding, account reconciliation, ACH processing, check runs, and vendor payment procedures.
• Proficiency with Microsoft Excel and comfort navigating accounting systems in a deadline-driven environment.
• Strong organizational, communication, and problem-solving skills with the ability to manage competing priorities effectively.
• Ability to work fully onsite in San Antonio, Texas as part of a contract assignment with potential for a permanent role.
• Associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.