Contract Specialist

Contract Specialist

The recruitment period for this position has been extended. Previous applicants will be considered and need not reapply.

The CBJ Finance department is seeking qualified individuals to join our team and fill our Contract Specialist positions.

Our shared values include Trust, Communication, Respect, Diversity, Inclusion & Belonging, Teamwork and Accountability.

Are you interested in building a career in procurement? Do you enjoy connecting with the community and making a meaningful impact? Are you skilled at juggling priorities and meeting deadlines with confidence?

If so, the City and Borough of Juneau's Procurement team is looking for you! We invite you to apply for the position of Contract Specialist and become a key part of our dedicated and dynamic department. In this position, you can assist with the development and execution of purchasing contracts to advance CBJ's $60million Capital Improvement Program!

The Procurement team is seeking an enthusiastic, purchasing-minded individual with strong attention to detail and a commitment to excellent customer service. The ideal candidate communicates effectively across a variety of platforms, including in-person interactions, email, and formal written correspondence with a diverse audience. Reliability and consistent in-office presence during business hours are essential. Accuracy and efficiency in high-volume data entry are also key to success in this role.

Operating within the procurement authority of the Finance Department and the technical requirements of the Engineering and Public Works Department, you will be instrumental in fostering a collaborative and high-performance culture, ensuring the successful delivery of diverse projects that meet both community and regulatory needs.

Joining the CBJ team offers an unparalleled opportunity to make a tangible difference in the lives of residents on a daily basis. The Contracts Team is at the forefront of providing essential services that directly impact the community in everything from constructing and maintaining public facilities, road projects, and maintenance, and providing drinking water, wastewater, and bus service. The Purchasing Division is a small group of people within the larger Finance Department. We provide for a transparent and efficient process to ensure the purchase of goods, services, and crafting of contracts is done according to the established CBJ Code of Ordinances. Each member of our team strives to cultivate a collaborative division to ensure that all procurements and contracts are crafted with the best interest of the CBJ and its residents. Customer service is a high priority within the department and the division.

In this position, you will generally work Monday through Friday, 8:00 am – 4:30 pm with an hour lunch. Hours may vary as needed to carry out essential services associated with CBJ business, including participation in Assembly meetings or other official activities outside of typical working hours. Your office will be located in downtown Juneau in the Marine View Building on the 3rd floor. It is likely, however, that the administrative offices will move to a new location in approximately one year.

Typical Responsibilities

The Contract Specialist is responsible for supporting the Engineering and Public Works Project Management team in procuring the construction and professional services required to complete projects in the Capital Improvement Program (CIP) including: assisting with procurement, managing documents and records, tracking invoices and project financial status, as well as supporting the annual financial audit and public records requests.

Typical Responsibilities include the following:

• Ensures solicitation packages are complete and accurate
• Review responses and tabulate solicitation results
• Ensures federal or Disadvantaged Business Enterprise requirements are met
• Responds to bid inquiries
• Maintains term contracts
• Manage change orders
• Assist in invoice processing
• Schedule solicitation advertising, evaluation review meetings, etc.

Minimum Qualifications

Experience:

One (1) year of experience in contract administration, writing contract specifications or office clerical experience performing a wide variety of administrative clerical services requiring independence, judgment and initiative in prioritizing and organizing work and in determining the appropriate action to be taken.

Supplemental Information

The Contract Administrator position is within the partially exempt (PX) service and serves within the CBJ Finance Department at the pleasure of the Finance Director. Applications and resumes received are subject to public disclosure.

A cover letter is required with application.

Hiring Manager: Renee Loree

Phone Number: View phone number on click.appcast.io

Email: View email address on click.appcast.io