Life Skills Administrative Coordinator

The Yunion is a faith-centered 501(c)(3) non-profit organization that serves youth and families in Metro Detroit. Our mission is to counter negative cultural influences that misdirect the lives of youth by raising awareness and strengthening families through innovative prevention programming, education, parental engagement, mentoring and counseling. We strive to offer holistic services with a wraparound approach to meet the needs of our community. Why Join The Yunion? At The Yunion, our team is made up of compassionate professionals committed to transforming lives. We believe love is the answer to the challenges we face, and we work as a unified, mission-driven team where every role makes a meaningful impact. We live out the Yunion Way by leading with empathy, collaborating across roles, modeling integrity, and nurturing the potential in every young person we serve. Employee Benefits: Robust onboarding and orientation program to ensure successful integration into our team and mission Medical, dental, and vision coverage Generous paid time off including vacation, holidays, mental health days, personal days, and parental leave. Comprehensive employee health & wellness plans Flexible work schedules to support work-life balance Summary/Objective: The Life Skills Administrative Coordinator provides administrative, logistical, and program coordination support for The Yunion’s Life Skills department. Working closely with the Life Skills Program Manager and other department staff, this position helps ensure that programs are organized, properly documented, scheduled, staffed, and supported with the information and materials needed for successful implementation. The Administrative Coordinator will maintain key program records, schedules, participant information, partner communications, data, documentation, and internal tracking systems. This role is responsible for consistent follow-through and helping the Life Skills team remain organized, responsive, and prepared to meet program and grant requirements. The Administrative Coordinator also supports Life Skills school and community outreach by coordinating communications, maintaining partner and referral information, supporting outreach activities, and ensuring timely follow-up with families, schools, and community partners. The ideal candidate is highly organized, dependable, detail-oriented, comfortable managing multiple priorities, and able to anticipate administrative needs before they become barriers to program delivery. Essential Functions and Responsibilities: Program Administration and Coordination Provide day-to-day administrative support for Life Skills programs, initiatives, events, and activities. Maintain departmental calendars, program schedules, meeting schedules, deadlines, and other key dates. Coordinate administrative details for program sessions, workshops, family engagement activities, community service initiatives, field trips, special events, and summer programming. Prepare and organize program materials, forms, rosters, sign-in sheets, supplies, packets, and other materials needed for program implementation. Maintain organized electronic and physical program files, according to established departmental systems. Track assigned tasks and follow-up items and communicate upcoming deadlines or outstanding needs to the Life Skills Program Manager. Assist with meeting preparation, agendas, notes, documentation, and follow-up, as assigned. Support participant registration, enrollment, and onboarding processes. Support participant recruitment and outreach efforts, including responding to program inquiries and following up with prospective participants and families. Maintain accurate participant rosters, contact information, demographic information, consent forms, applications, and other required documentation. Track referrals and enrollment sources to help assess which outreach and partnership activities are generating program participation. Collect, enter, monitor, and reconcile program attendance and survey data in required organizational and funder systems. Follow up with program staff regarding missing, incomplete, or inconsistent attendance and participant documentation. Maintain accurate records of program participation, services, activities, and completion. Support the administration, collection, and tracking of surveys, assessments, evaluations, and other required program data. Conduct routine checks of participant records to identify missing information and resolve documentation gaps. Maintain confidentiality and appropriately handle sensitive participant and family information. Reference and adhere to administrative tracking tools for Life Skills grant deliverables, reporting deadlines, required documentation, and performance measures. Assist the Life Skills Program Manager in gathering information and supporting documentation needed for funder and organizational reporting. Maintain organized and audit-ready files containing attendance records, program documentation, evaluations, invoices, participant records, and other supporting materials. Monitor documentation deadlines and communicate missing information to appropriate staff before reporting deadlines. Assist with compiling program data, participation numbers, activities completed, and other information needed for reports. Ensure required documentation is complete, accurate, and stored in the appropriate location. Program Administration & Coordination Coordinate materials, supplies, equipment, meals, transportation, facilities, snacks, and other logistical needs for assigned programming. Submit purchase requests and assist with tracking program-related purchases, receipts, invoices, and supporting documentation. Maintain program supply inventories and communicate anticipated needs to the Life Skills Program Manager. Coordinate with internal departments and external vendors regarding program logistics, as assigned. Confirm program locations, schedules, materials, staffing information, and other operational details in advance of program activities. Assist with outreach activities, community presentations, resource fairs, recruitment activities, and other community-facing initiatives. School & Community Partnership Administration Provide administrative support for school and community partnerships. Maintain current partner contact information, program schedules, site information, and partnership documentation. Assist with scheduling meetings and program activities with school and community partners. Prepare requested program information, forms, schedules, rosters, and other administrative materials for partner sites. Track partner requests, commitments, and follow-up items and ensure they are routed to the appropriate team member. Support timely communication with partners regarding routine program logistics and administrative matters. Provide administrative support to Life Skills staff, facilitators, Life Guides, Ambassadors, and other program personnel, as assigned. Assist with onboarding logistics, training materials, schedules, program resources, and required documentation for program staff and facilitators. Maintain current staff and facilitator contact lists and program assignments. Collect timesheets and invoices, program documentation, attendance information, and other required materials according to established deadlines. Qualifications Bachelor’s degree in business administration, nonprofit management, education, social services, communications, or a related field, preferred. At least two years of administrative, program coordination, project coordination, or related experience preferred. Experience working in a nonprofit, school, youth development, community-based, or human-services environment strongly preferred. Experience maintaining data, records, schedules, reports, and documentation. Experience communicating with families, schools, community organizations, or external partners preferred. Proficiency in Microsoft Office Suite, Google Workspace, spreadsheets, databases, and other administrative technology platforms. Demonstrated ability to manage multiple deadlines and maintain accurate documentation. Proficiency in Microsoft Office Suite, data management systems, and other relevant technology platforms. Supervisory Responsibility This position does not have regular supervisory responsibility. The Life Skills Administrative Coordinator may provide task coordination, administrative guidance, or logistical support to program assistants, interns, contractors/seasonal staff, volunteers, and facilitators, as assigned. Personnel supervision and performance management remain the responsibility of the Life Skills Program Manager. This position operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, filing cabinets and fax machines. Physical Demands This is a primarily sedentary role; however, there will be lifting of files, opening of filing cabinets and frequent bending or standing. Expected Hours of Work Standard working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., with a one-hour unpaid lunch break. Schedules may vary depending on organizational needs, and some evening and weekend hours may be required. Travel Local travel throughout Metro Detroit may be required to support school partnerships, program sites, family engagement activities, meetings, events, and other organizational activities. Regional and occasional national travel may be required as well. EEO Statement The Yunion provides equal employment opportunities to all associates and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. We comply with all applicable federal, state, and local laws governing non-discrimination in employment. #J-18808-Ljbffr The Yunion, Inc