Executive Assistant

Executive Assistant

With distribution centers nationwide, McNICHOLS is the leading and trusted supplier of metal products including perforated, grating, mesh, expanded, and designer metals. Our products are used in applications all around you, helping to shape architectural designs, entertainment venues, and more. Family-founded and customer obsessed, we have a purpose-driven team inspired to support our customers in building America.

We have an opportunity for an Executive Assistant to join our HOLE team. The position plays a central role in supporting the President. The ideal candidate is highly organized, proactive, detail-oriented, and proficient in leveraging technology. This position is located at our corporate headquarters overlooking the beautiful waters of Tampa Bay.

Key Responsibilities

• Schedule and prepare for internal meetings as well as meetings with vendors, customers, or business partners
• Coordinate frequent business travel and proactively adjust itineraries around travel delays
• Compile data and prepare summaries to support executive decision-making
• Anticipate executive needs and proactively address issues before they arise
• Maintain and organize documents with attention to accuracy and confidentiality
• Manage several work projects simultaneously: tracking due dates and following up to ensure timely completion
• Prepare, proofread, and format correspondence, documents, presentations, and reports
• Assist executive leadership with their personal travel, calendar, and events
• Represent with professionalism, exceptional customer service, and a high degree of credibility

Qualifications

• Minimum 5 years of related experience required; experience in corporate office or professional office strongly preferred.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook. PowerPoint) required
• Ability to adapt to AI and newer technologies
• Exceptional organizational skills and attention to detail
• Proven ability to multi-task and manage competing priorities
• Excellent verbal and written communication skills
• Ability to handle sensitive and confidential information with absolute discretion
• Availability outside of standard office hours to support travel changes or other time-sensitive tasks
• At McNICHOLS we reward our team with quarterly incentives, great health and wellness benefits, generous 401k matching, 15 days of PTO, as well as 100% company paid life insurance, disability, wellness, and financial health benefits.