Office Manager

Job Description

Job Description

Benefits/Perks

• Flexible Scheduling
• Competitive Compensation
• Career Advancement

Job Summary

We are a Southern Colorado company specializing in roadway, airfield and parking lot striping and signage We are currently looking for an organized and efficient Office Manager to join our team and help us continue to thrive.

Responsibilities 

• Bookkeeping and Financial Management: Maintain accurate financial records, including accounts payable and receivable, payroll processing, bank reconciliations, and general ledger entries using QuickBooks.
• Financial Reporting: Generate financial reports such as balance sheets, profit and loss statements, and cash flow statements. Provide regular financial updates to management.
• Budgeting and Forecasting: Assist in the development and monitoring of budgets, as well as forecasting future financial trends. Collaborate with management to ensure financial goals.
• Collections of Accounts Receivable : Implement a standardized process for collecting payments from customers in a timely and efficient manner, ensuring financial stability and customer satisfaction.
• Expense Tracking: Monitor and control expenses by reviewing and reconciling vendor invoices.
• Data Entry and Record Keeping: Accurately enter financial data into QuickBooks and maintain organized and up-to-date financial records and files.
• Administrative Support: Provide general administrative support, such as responding to emails, scheduling appointments, receiving packages and deliveries, and assisting with office management tasks.
• Software Maintenance: Stay updated with the latest QuickBooks features and updates. Troubleshoot and resolve any software-related issues or errors.
• Communication and Collaboration: Collaborate with internal teams and clients to gather necessary financial information and ensure effective communication regarding financial matters.
• Facility Management: Maintain a well-organized and functional office, including office and operational supply ordering.

Qualifications

• Bachelor's degree in business administration, management, or a related field (preferred).
• Proficiency in using Microsoft Office (especially Excel), and QuickBooks software for bookkeeping and financial management.
• Strong understanding of accounting principles and practices.
• Excellent attention to detail and accuracy in data entry and financial record-keeping.
• Ability to generate financial reports.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Prior experience in administrative or bookkeeping roles is preferred.

What We Offer:

• Competitive salary and benefits package
• Opportunity to work in a fast-paced and dynamic environment
• A chance to make a real impact on a growing company
• A supportive and collaborative team culture