School Administrative Specialist I (Palmer HS)

Educational Support Professional: School Administrative Specialist I

Provides general clerical and office support to ensure the efficient daily operation of the school office. Assists staff, students, and families while performing routine administrative, recordkeeping, and customer service functions.

Essential Job Functions

• Provides reception services; answers telephones and greets visitors
• Word-processes correspondence, reports, and other documents
• Copies, distributes, and files documents as required
• Assists with student enrollment/withdrawal procedures and maintains related records
• Maintains and updates student files, attendance records, and basic reports
• Performs daily data entry and database updates
• Assists students, staff, and families with routine inquiries
• Schedules appointments and meetings
• Orders and maintains office supplies
• May collect fees and issue receipts in accordance with established procedures
• May assist with textbook processing and inventory
• Provides basic first aid and administers/monitors student medication as required; documents services provided
• Assists with preparation of reports and school communications
• Performs related duties as assigned

Knowledge, Skills, and Abilities

Knowledge of modern office practices and standard office equipment

Skills in strong organizational and customer service skills

Ability to operate computers and keyboard devices at a moderate speed

Ability to use word processing, spreadsheet, and database software

Ability to maintain accurate records

Ability to communicate effectively and work cooperatively with others

Qualifications

• High School diploma or equivalent
• One (1) year clerical or office experience preferred
• Preferred CPR/First Aid Certification (or ability to obtain)
• Preferred Language-Spanish

Working Conditions & Physical Demands

Work is performed in a typical school office environment. Duties are primarily sedentary with periods of walking and standing. May lift and carry up to 20 pounds. Requires ability to operate office equipment and communicate effectively.

Employees in this category will also receive the following for the 2025-2026 school year:

• Non-Recurring Pay: 7% of base salary in Non-Recurring Pay (distributed as 3.5% on November paycheck and 3.5 % on May paycheck).
• Staffing Stability Incentive (Adams Elementary, Galileo Middle School and Mitchell High School): ESP employees will receive the equivalent of one salary step divided over 12 pay periods.

Base Salary Setting: Employment, assignment and salary placement, is in accordance with job description requirements. A work history is required to demonstrate job title, job duties and time worked in the position. Grade placement for ESP positions is determined by the Salary Schedule by Job Title resource. Reference the linked How Your Compensation Is Determined for more details.

Salary Setting (New Hires): Any newly-employed Education Support Professional will be placed on the twenty-five (25) step system. Each step represents two years of experience, based upon equivalent experience. The maximum number of years of experience granted is 19-20 years, which is equivalent to placement on step ten (10). Steps are determined by experience listed on the application and resume.

Salary Setting (Rehires): Returning employees who have previously resigned or separated from the District will be rehired at the same step they were on at the time of resignation/separation plus any new experience gained in the same job, provided step increases were approved by the Board during the years in question.

Employees with experience in the District who have left the District and then returned to the same position shall be hired at the same pay grade (refers to the ESP placement on salary schedule by job title) and step at time of resignation. Additional relevant experience gained after resignation may be evaluated from the employee's application and updated resume.

See Employee Handbook (located on the D11 website) for information on salary setting for rehires (after retirement), promotions and lateral transfers.

Equal Employment Opportunity

School District 11 is committed to a policy of nondiscrimination in relation to disability, need for special education services (whether actual or perceived), race, creed, color, sex, marital status, sexual orientation, transgender status, gender identity, gender expression, national origin, religion, ancestry, age, genetic information, or protected activity in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Any harassment/discrimination of students and/or staff, based on the aforementioned protected areas, will not be tolerated and must be brought to the immediate attention of the school principal, D11 administrator/supervisor or D11 nondiscrimination compliance/grievance coordinator.