Operations Coordinator

Operations CoordinatorAre you a hands-on problem solver with a passion for operational excellence? Can you navigate the fast-paced dynamics of a multi-office law firm with ease? Do you thrive in roles where your organizational skills and independence are key? Are you ready to make a tangible impact by allowing leadership to focus on growth? Final question: When faced with a challenge, do you get excited or run away?Omrani & Taub PC is a prominent personal injury law firm with a significant presence in New York City, including offices in Manhattan, Queens, and White Plains. Founded on the values of dedication and empathy, our firm is committed to advocating for individuals who have suffered due to the negligence of others. Our team of experienced attorneys has successfully handled thousands of personal injury cases, making a profound impact on our clients' lives.Our mission is to provide unparalleled legal representation, ensuring that every case receives the attention and expertise it deserves. We pride ourselves on our client-centric approach, offering personalized service and strategic legal solutions. Our practice areas include car accidents, construction accidents, medical malpractice, and more, reflecting our comprehensive expertise in personal injury law. We are deeply rooted in the community, providing not only legal advocacy but also support and guidance to help clients navigate challenging circumstances.The firm has outgrown informal operations handling. Senior leadership is spending too much time on day-to-day operational fires (vendor sourcing, facilities issues, repairs, security needs, and multi-office logistics). This role exists to own operational execution, solve problems independently, and keep the offices running smoothly – so leadership can stay focused on growth.This is a hands-on execution role – not a strategy or HR leadership role – and it reports directly to senior leadership; there are no direct reports initially, with the opportunity to grow into people management over time.What you'll do:Daily Operations Troubleshooting: Be the go-to problem solver for day-to-day operational issues across offices – solve issues without escalating everything to leadership.Vendor Coordination: Source vendors, request and compare quotes, schedule work, coordinate access, and ensure work is completed correctly and on time.Facilities & Security: Coordinate repairs, maintenance, and security needs (including urgent issues) across multiple offices.Multi-Office Presence: Be physically present when issues arise; travel to Queens and White Plains as needed.Administrative Support (HR-adjacent): Provide administrative support to keep HR processes moving (scheduling, tracking deadlines, ensuring steps are completed on time), without owning HR policy.Work Schedule & Location: This is a fully in-office role based in Manhattan (NYC). Hours are 9:00 AM – 5:45 PM, with a 45-minute lunch and one additional 15-minute break. You must be willing to travel to our Queens and White Plains offices as issues arise.What we're looking for:Hands-on operations background: Office Coordinator / Operations Coordinator / Office Manager-type experience, ideally in a multi-site environmentVendor + facilities comfort: You can source vendors, compare quotes, coordinate access, and follow through to completionCalm under pressure: You stay level-headed, make practical decisions, and move quickly when unexpected issues ariseIndependent executor: You don't need constant direction; you escalate only when necessaryStrong follow-through: You track details, close loops, and ensure nothing falls through the cracksCommunication strength: Comfortable communicating with vendors and internal stakeholders at all levelsTravel flexibility: Willing to travel to Queens and White Plains as neededWhy you should work here:Career Growth: Opportunity to grow into a leadership role as the operations function expands.Impactful Work: Directly influence the efficiency of multi-office operations, making a tangible difference in a growing law firm.Collaborative Environment: Work closely with senior leadership, gaining insight and learning from experienced professionals.Autonomy and Challenge: Enjoy meaningful autonomy in problem-solving, taking ownership of operational tasks and initiatives.Compensation is competitive and aligned with the Manhattan market. Benefits and final package details will be shared during the interview process.