Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator provides administrative and operational support to faculty and research area leadership within the College of Connected Computing (CCC). This role serves as a primary point of coordination for day-to-day administrative activities, helping faculty navigate university processes and ensuring the smooth execution of research area operations.

Working closely with faculty, staff, and administrative partners across the College, the Administrative Coordinator supports meeting and event logistics, travel coordination, visitor support, communications, procurement, and other administrative activities. This position plays an important role in creating an organized and responsive support environment that enables faculty to focus on teaching, research, and service.

The College of Connected Computing is Vanderbilt's first new college in 40 years and is in the early stages of building its academic and administrative structure. The College advances interdisciplinary research and expands computing education through a "computing for all" approach.

CCC's undergraduate programs provide pathways for students across the university to engage with computing-related coursework through both majors and minors. The Office of Student Services supports these programs by ensuring efficient coordination, clear communication, and a consistent student experience.

Key Functions and Expected Performance:

Provide administrative support to faculty and research area leadership

Coordinate meetings, schedules, and logistics for research area activities

Assist faculty in navigating administrative processes and connecting with appropriate college resources

Support onboarding activities for new faculty, postdoctoral fellows, visiting scholars, and affiliated researchers

Coordinate travel arrangements, itineraries, and reimbursements for faculty, visitors, and guest speakers

Assist with planning and execution of seminars, workshops, meetings, and research-related events

Coordinate visitor logistics, including scheduling, accommodations, and meeting support

Prepare materials and provide logistical support for meetings and events

Assist with procurement requests, expense documentation, and other administrative transactions

Maintain records and documentation related to research area activities

Coordinate operational requests and follow up on action items

Support implementation of university and college policies and procedures

Assist with website updates, newsletters, announcements, and distribution lists

Coordinate communication of research area events and activities

Maintain shared files, calendars, and administrative resources

Serve as a responsive resource for faculty, students, postdoctoral fellows, and visitors

Coordinate with administrative offices across the College and university

Support special projects and additional duties as assigned

This position does not have direct supervisory responsibility but may provide guidance to student workers or temporary staff supporting research area activities. This position reports administratively and functionally to the Director of Administrative Operations and Faculty Support and works closely with research area leadership, faculty, and college administrative partners.

Education and Certifications:

Bachelor's degree from an accredited institution or an equivalent combination of education and relevant experience

4 years of experience in academic administration, student services, or a related field

Strong organizational and operational skills

Ability to manage multiple tasks and priorities in a fast-paced environment

Excellent written and verbal communication skills

Strong interpersonal skills and ability to work effectively with students, faculty, and staff

Proficiency in Microsoft Office and experience working with databases or administrative systems

Ability to work independently and exercise sound judgment

Experience and Skills:

Experience in higher education or undergraduate program administration

Experience coordinating events, communications, or faculty-facing initiatives

Familiarity with university administrative systems and processes

Experience supporting interdisciplinary programs, centers, institutes, or research initiatives

Experience working in a fast-paced or start-up academic environment

Required Skills:

Corporate Travel Management - VU

Discretion - VU

Editing - VU

Event Planning - VU

Expense Management - VU

Process Improvement - VU

Project Coordination - VU

Purchasing - VU

Records Management - VU

Relationship Management - VU

Strategic Prioritization - VU

At Vanderbilt University, our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Job Info:

Job Identification 10009048

Posting Date 10/21/2026, 05:21 PM

Locations Nashville, TN, United States (On-site)

Job Schedule Full time

Job Category University Operations

Job Function Administrative Support

Management Level Service & Support 3