Scheduling Coordinator - Morton Amphitheater

Scheduling Coordinator

Morton Amphitheater in Riverside, MO is seeking a Scheduling Coordinator who will be responsible for ensuring schedules are completed and departments are appropriately staffed for events. In addition, they may assist with crew member onboarding and processing payroll records in accordance with Live Nation policies. This is a part-time, seasonal position, requiring work on both non-event and event days, including nights and weekends. Scheduled hours will vary depending on business needs and may be scheduled up to 30+ hours per week during peak season.

This role will:

• Coordinate and confirm event staffing to meet management requirements, ensuring all departments are adequately staffed for every event
• Actively monitor event attendance numbers and communicate staffing changes to department heads, implementing backup staffing plans as needed
• Collaborate with department managers to ensure all departments have employees scheduled in our payroll system, ABIMM.
• Communicate effectively and professionally with employees through email and phone
• Learn/Train on all functions of ABIMM as directed by the Operations Manager
• Assist employees in using the ABIMM scheduling system
• Develop and maintain partnerships with Recruiting & Onboarding Specialist and Payroll Manager to effectively manage crew records and provide a positive experience to crew
• May work with Recruiting & Onboarding Specialist to Assist with employee onboarding, credentialing, and record-keeping
• May assist Payroll Manager to Process and maintain payroll records in payroll system, ensuring accuracy and timely submissions, often within 24 hours of a show for accurate reporting
• Perform timeclock troubleshooting as needed
• Other tasks as assigned by the Operations Manager.

This person will bring:

• 1+ years of administrative experience, preferably in an events or HR role
• 2-3 years' plus of work experience in a comparable role.
• High School Diploma or equivalent preferred.
• Strong organizational skills with attention to detail and ability to work against deadlines.
• Excellent verbal, written and interpersonal communication skills.
• Strong strategic thinking and creative problem-solving skills.
• Acute sense of judgment, tact and diplomacy.
• Ability to manage multiple priorities in a fast-paced environment
• Must be proficient in communicating with all types of personalities in a professional manner
• Position requires sitting, typing, extended time using screens, walking and occasionally lifting 25 lbs. plus using proper lifting techniques

Equal Employment Opportunity

Live Nation strongly supports equal employment opportunity for all applicants regardless of age, ancestry, color, religious creed, family and medical care leave, mental or physical disability, marital status, domestic partner status, medical condition, genetic information, military and veteran status, political affiliation, national origin, race, sex, gender, gender identity, gender expression, sexual orientation, intersectionality, or any other basis protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.

Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.

Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms. Live Nation may use artificial intelligence (AI) tools to support application screening and assessment. All hiring decisions are made with human review.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.