Administrative/Purchase Order Specialist

Job Description

Job Description

Job Summary:

The PO Invoicing Specialist is responsible for processing, verifying, and reconciling purchase order (PO) based invoices in a timely and accurate manner. This role ensures that all supplier invoices are properly matched with purchase orders and receipts, discrepancies are resolved efficiently, and payments are made in a timely manner.

Duties/Responsibilities:

• Invoice Processing : Review, Validate, and process PO Based invoices within the account system (Bistrack)
• Three Way Matching: Verify that invoice details (price, quantity, vendor information, payment terms) match the corresponding purchase orders (POs) and receiving documentation.
• Discrepancy Resolution: Investigate and resolve discrepancies between invoices, Pos, and receiving reports by communicating with vendors, and internal departments.
• Payment Preparation: Prioritize invoices for timely payment and take advantage of early payment discounts when applicable.
• Vendor Relationships: Establish and maintain positive relations with vendors, handling inquires regarding invoice issues.
• Administrative Tasks: include but limited to assisting with answering overflow of incoming calls, filing, scanning and assisting with cashup/nightly reconciliation of cash drawers.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong understanding of the procure to pay process
• Excellent attention to detail and organizational skills
• Proficiency in Microsoft Office and accounting software
• Strong communication and problem-solving skills
• Ability to work independently and manage multiple priorities

Education and Experience:

• Education: High school diploma or equivalent required; an Associates or Bachelors degree in Accounting, Finance, or Business is preferred
• Experience: A minimum of 1-3 years of experience in an Accounts Payable or Invoice processing role, preferably handling high volumes.

Physical Requirements:

• Prolonged periods of sitting/standing at a desk and working on a computer.

Full Time Benefits:

• Paid Time Off
• Company Paid Health Insurance
• Dental Insurance
• Group Life and Accidental Death & Dismemberment Insurance
• Short Term Disability Insurance
• 401K plan with company match
• Discretionary Bonuses
• Health Savings Account
• Employee Discounts

* T HIS IS NOT A REMOTE POSITION