Administrative Assistant

Job Title: Administrative Assistant II

Industry: Healthcare / Human Services

Location: Bridgeville, PA

Assignment Type: Direct hire, full-time

Salary: $21.00 per hour (approx. $43,680 per year)

Work Schedule: 8:00 AM to 5:00 PM, 40 hours per week. Overtime is uncommon and requires manager pre-approval.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About the Company:

A large, well-established organization that supports individuals and families through a range of human services programs. The team is collaborative, mission-focused, and committed to high standards.

Job Description:

We're hiring an Administrative Assistant II to keep a busy set of regional programs running smoothly. You'll be the go-to person for administrative and clerical support serving leadership, adult day programming, and residential services. This is a great fit for someone who loves staying organized, takes pride in accuracy, and can juggle competing priorities without losing sight of the details.

Key Responsibilities:

• Handle incoming referrals for day and residential programs, from intake through processing
• Enter, update, and maintain information across several electronic systems
• Prepare reports and keep records accurate, current, and confidential
• Manage calendars, schedule meetings, and coordinate events
• Arrange logistics for trainings and conferences
• Order and track supplies, equipment, and furnishings so programs have what they need
• Process purchasing requests and support basic accounting tasks
• Serve as a friendly, responsive point of contact for staff, families, and community partners

Qualifications:

• 2 to 5 years of administrative, clerical, or office support experience
• High school diploma or equivalent
• Strong skills with numbers and a sharp eye for detail
• Proficiency in Microsoft Office and typing speed of 50+ WPM
• Ability to prioritize independently and think critically
• Proactive, self-directed work style with a willingness to go the extra mile
• Preferred: associate degree in business, office, healthcare, or human services administration
• Preferred: experience with purchasing, basic accounting, records management, or scheduling
• Preferred: background in human services, healthcare, disability services, or education

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.