Administrative Coordinator - Information Science Division
$70kHire Frontier
Administrative Coordinator – Information Science Division
Location: On-Site (potential hybrid flexibility)
Job Type: Full-Time
Job Summary
HireFrontier is seeking a detail-driven Administrative Coordinator to support daily operations for an Information Science team. You'll keep administrative processes running smoothly for technical and business staff in a fast-paced, tech-driven environment.
Responsibilities
● Support managers, technical teams, and staff administratively
● Manage calendars for meetings, training, and project activities via Outlook
● Prepare, proofread, and distribute reports, technical docs, and agendas
● Maintain organized digital and physical filing systems
● Handle data entry, database updates, and records management
● Coordinate meetings, prep materials, and track action items
● Monitor project deadlines and communicate updates
● Support procurement: purchase requests, supplies, vendor coordination
● Field calls and emails, routing to the right department
● Assist with travel, expenses, and onboarding paperwork
Administrative Support
● Executive calendar management
● Meeting/conference coordination
● Email management
● Document prep and formatting
● Records/database management
● Data entry and reporting
● Project coordination
● Office operations support
Office Responsibilities
● Maintaining confidential technical records
● Organizing digital files
● Monitoring supplies
● Supporting internal communications
● Assisting with onboarding
● Coordinating event logistics
Qualifications
●1+ year as an administrative assistant or office coordinator
● Experience in information science, tech, research, engineering, or healthcare IT a plus
● Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
● Experience with document management/collaboration platforms an advantage
● Strong organization and time management
● Excellent written/verbal communication
● Comfortable with technical and cross-functional teams
● Discreet with confidential/proprietary information
● Associate's or Bachelor's in Business, Info Science, or related field preferred
Benefits
● Competitive salary
● Health, dental, and vision insurance
● PTO and paid holidays
●401(k) with company contribution where applicable
● Professional development
● Career growth
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