Remote Accounting Specialist - Hybrid

Company Description

Equus Workforce Solutions is looking for an experienced Accounting Specialist to support our work with OhioMeansJobs Columbus-Franklin County where we provide workforce services and training to jobseekers and employers through a grant with ASPYR. 

This person will primarily work from home but MUST be available to come into the OhioMeansJobs Columbus-Franklin County Center located at 1111 E. Broad St. Columbus, Ohio 43205 at least weekly between the hours of 8AM and 5PM and might be moved into a center permanent office area in the future.

The Accounting Specialist will work closely with local leadership and a remote Accountant to manage accounts receivables and purchases/payables, payroll, report preparation, reconciliations and all other related tasks but complete day-to-day tasks independently with initiative and strong time management.

Job Description

Accounting Support

• Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
• Electronically files accounting support documentation in a timely manner
• Prepares vouchers, invoices, checks, account statements, reports, and other records
• Reviews all documentation for accuracy
• Ensures accurate and timely entry and processing of invoices and manual checks
• Reconciles monthly general ledger accounts
• Ensures proper approvals for all payments prior to payment execution
• Provides entry support for the forecasting process
• Payments – Record participant related voucher payments in all required databases in a timely manner

Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding

Funding Purchase Card reconciliation – Assist Project Accountant as needed

Local Checking Account - Review requests for accuracy, enter the participants and expenses in QuickBooks (or equivalent software), print checks, upload request, acquire needed signatures of authorized manager(s) and mail checks as directed

Backup Documentation - Gather, organize and review all monthly invoice backup documentation for accuracy and deliver to as required

Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled

Standard Operating Procedures – Develop accounting support related SOPs in conjunction with leadership and/or Project Director(s) as requested

Payroll Support:

• Timekeeper - Review Time Detail Report, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members
• Secure Payroll Approval - Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing
• Backup Documentation - File all payroll related documentation in an organized manner and provide for internal and external audits and reviews, as requested
• Standard Operating Procedures – Develop payroll support related SOPs in conjunction with leadership and/or Project Director(s), as requested

Qualifications

• Requires a high school diploma or GED
• Accounting courses or equivalent accounting and bookkeeping experience
• Familiarity with Oracle Financial or other accounting software a plus
• Strong Excel, general ledger and organizational skills required
• One year of full-time experience in accounting principles, practices, and procedures required
• Ability to multi-task and learn new applications.
• Driver's License in good standing and valid automobile insurance

Additional Information

Pay: $25-$26 hourly

Equus Workforce Solutions is a leading provider of workforce development services in North America. With a dedicated and passionate team, Equus puts the industry’s best practices to work by focusing on the development, design, and delivery of demand-driven workforce solutions.

When you join Equus, you can expect extensive learning opportunities and networking programs. But most of all you can expect to make a lasting impact on the lives of others.

At Equus we are strengthened by diversity. We are committed to providing a work environment in which everyone is included, treated fairly and with respect. Equus Workforce Solutions is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, pregnancy, sexual orientation, gender identity, ancestry, religion, national origin, veteran status, physical or mental disability, or reprisal or any other characteristic protected under state, federal, or local law.