Executive Assistant

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Human Resources Officer (CHRO) and HR Leadership Team. The role requires managing competing priorities with discretion and precision in a fast‑paced executive environment. Location: On‑site at our Bloomington, MN office. Role Responsibilities Manage executive and HR leadership team calendars, including routine communications and scheduling Coordinate complex travel logistics, including international itineraries and required documentation Plan and execute in‑person and virtual meetings/events (logistics, agendas, minutes, vendor coordination) Draft correspondence, prepare reports, and support special projects (e.g., newsletters, tours, training) Compile and analyze data for decision‑making, presentations, and reporting Process and manage expense reports for the leadership team Support onboarding activities; manage office supplies; maintain org charts and distribution lists Maintain and update SharePoint content to ensure COEs keep information current Execute file management and I9 retention processes Provide backup support for interview scheduling Minimum Qualifications 4+ years of progressive experience supporting C‑suite or senior leadership Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Visio, Outlook) Experience using SharePoint to create, update and maintain departmental content Proven ability to handle sensitive information with a high degree of integrity and confidentiality Strong experience managing executive calendars, meeting coordination, and travel logistics Strong organizational, prioritization, and problem‑solving skills in a fast‑paced, global environment Excellent written and verbal communication skills, including executive‑level correspondence Preferred Qualifications Experience supporting a CHRO or HR leadership team in a global or matrixed organization Experience using Concur for travel arrangements and expense management Strong emotional intelligence, adaptability, and results orientation Familiarity with HR systems, Workday Familiarity with Power Apps Relocation This position is not eligible for relocation assistance. Hourly Pay Range $28.84 - $36.44/hour, depending on relevant experience, qualifications, and skills. This position is overtime eligible as per state and federal regulations. Benefits Employee benefits are part of the competitive total rewards package that Donaldson Company, Inc. provides. Our comprehensive benefits program includes health benefits, a retirement plan (401k), paid time away, paid leaves (including paid parental leave), and more. Immigration Sponsorship Not Available Applicants for this position must be currently and legally authorized to work in the United States without the need for current or future sponsorship (e.g., H‑1B, J‑1, F‑1, CPT, OPT, etc.). Donaldson will not offer immigration sponsorship or assume sponsorship of an employment visa for this position. International relocation or remote work arrangements outside of the U.S. will not be considered. Equal Opportunity Employer We are an equal opportunity employer, including Disability and Veterans. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. #J-18808-Ljbffr