Litigation Docket Specialist

Job Description

Insight Global's client is a top IP Law Firm and are seeking an IP Litigation Docket Specialist. The IP Litigation Docket Specialist is responsible for maintaining a rule-based centralized docketing system, ensuring compliance with case deadlines across multiple jurisdictions, and providing comprehensive, accurate docketing records and services related to IP litigation. This position supports the Contested Matters Department and works closely with attorneys and paralegals, as well as partners with the management team. The position requires flexibility and availability for overtime.

ESSENTIAL FUNCTIONS:

Manages, dockets, and maintains accurate docketing of all deadlines, hearings, and court requirements for intellectual property litigation matters (including patent, trademark, copyright, and trade secret) and various types of pro bono matters.

Calculates and enters critical dates into the firm's docketing system with precision, accounting for court rules, holidays, and extensions across multiple jurisdictions.

Monitors PACER, EDIS (Electronic Document Information System), P-TACTS (Patent Trial and Appeal Case Tracking System), and other court filing systems for updates, orders, and scheduling changes.

Manages complex International Trade Commission (ITC) Section 337 investigation dockets, including expedited schedules and specific procedural requirements

Reviews court orders, notices, Administrative Law Judge (ALJ) orders, Commission notices, and correspondence to identify and extract all relevant dates and requirements.

Maintains knowledge of and expertise in Federal Rules of Civil Procedure, local court rules, judges' standing orders, Patent Trial and Appeal Board (PTAB) procedures, and ITC Rules of Practice and Procedure (19 C.F.R. Part 210) through notices of rule changes and independent research and attends training sessions as directed by manager.

Generates and distributes electronic deadline reports and calendars to case teams.

Coordinates with attorneys and paralegals to ensure timely awareness of upcoming deadlines and court appearances.

Assists and coordinates with conflict checks and case opening procedures for new litigation matters.

Maintains organized case files and documentation supporting all docketed entries.

Independently reviews and processes case status updates based on routine procedures or internal task requests.

Regularly performs and participates in quality control assurance, audits, and system checks to identify data discrepancies and process improvement initiatives; coordinates corrective action(s) with manager.

Strictly adheres to and facilitates firm compliance of established docket policies, protocols, and practices to mitigate risk without direct oversight; seeks clarification of requests that do not conform and, as appropriate, returns requests for further review and action.

Provides docketing coverage and support during firm closures as directed or coordinated by manager.

Adheres to established hybrid/work schedule and exercises the required flexibility to satisfy essential responsibilities and workload demands.

Performs additional duties or participates in pilot groups, as requested or assigned by manager.

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Skills and Requirements

• 5+ years of experience within litigation docketing

• Several years specifically within IP

• Understanding of a docketing system

• Managing critical litigation dates, running docket reports and audits, running case reports, running and reviewing court calls, and running efilings

• Strong proficiency with Microsoft Office (Outlook, Word, and Excel) and Adobe. - ITC and/or PTAB experience

• Bachelor's degree and/or paralegal certificate (preferred but not required).