Accounts Pay/Rec Specialist
NR Consulting
Job Title: Accounts Receivable Specialist
Location: Irvine, CA
Duration: long Term
Shift: 1st shift 9 AM5:30 PM
POSITION SUMMARY:-
The Accounts Receivable Specialist is responsible for daily customer invoicing , month-end audit support , tracking non-invoiced work orders, and routine financial reporting . Works closely with internal departments to ensure accurate billing, timely invoice processing, and resolution of discrepancies , with occasional customer interaction
KEY RESPONSIBILITIES
Prepare and issue accurate customer invoices using ERP system
Verify POs, contracts, shipping documents, and order entries before billing
Reconcile invoice discrepancies and coordinate corrections with teams
Support month-end close activities (cutoffs, accruals, reconciliations)
Ensure compliance with company policies, contracts, tax, and regulations
Assist with internal and external audits
Identify and support process improvements and automation in invoicing
Provide documentation and support for internal and external audits.
Identify opportunities to improve invoicing processes, automation, and data quality
KEY REQUIREMENTS
High school diploma required; associates in accounting/finance preferred
2+ years Accounts Receivable / invoicing / accounting experience
Strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP, INDEX/MATCH)
Experience with ERP systems and order-to-cash process
Strong attention to detail and accuracy (critical)
Ability to meet strict deadlines in a fast-paced environment
Must be willing to work overtime and at least 2 Saturdays/month
Strong communication and coordination skills across teams
PREFERRED
Experience with Power BI or reporting tools
Background in manufacturing / distribution / government contracting
Knowledge of billing compliance, tax, or export controls
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