Administrative Coordinator II - Bursky School of Public Health

Location

ST. LOUIS, MO 63105

Scheduled Hours 37.5 Position Summary Coordinates office functions, programs and schedules; provides administrative services and performs specialized/technical duties with minimum supervision for Bursky School of Public Health. Job Description Primary Duties & Responsibilities: Coordinates staff services, interoffice activities, schedules, programs and related administrative needs. Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the Dean’s Office. Maintains established Dean’s Office policies, procedures and objectives, reports and notifications as necessary. Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements for the Dean’s Office. Maintains all Dean’s Office keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received. Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks related to Dean’s Office operations. Processes expense reports, reimbursements, cost transfers and purchasing invoices. Assists with visitors and customers questions and needs across two Dean’s Office locations. Assists with clerical functions when needed. Performs other duties as assigned. Working Conditions Normal office environment Ability to travel to various on- and off-campus locations Physical Effort Typically working at desk or table Repetitive wrist, hand or finger movement Equipment Office equipment Education High school diploma or equivalent high school certification or combination of education and/or experience. Certifications No specific certification/professional license is required for this position. Work Experience Relevant Experience (3 Years) Skills Not Applicable Driver's License A driver's license is not required for this position. More About This Job WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles. Preferred Qualifications No additional education unless stated elsewhere in the job posting. No additional certification/professional licenses unless stated elsewhere in the job posting. No additional work experience unless stated elsewhere in the job posting. Skills Computer Literacy, Financial Applications, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Payroll Systems, Supervision, Workday Software Grade

G08-H

Salary Range $21.17 - $32.85 / Hourly Questions For frequently asked questions about the application process, please refer to our External Applicant FAQ. Accommodation If you are unable to use our online application system and would like an accommodation, please email View email address on click.appcast.io or call the dedicated accommodation inquiry number at View phone number on click.appcast.io and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Personal Up to 22 days of vacation, 10 recognized holidays, and sick time. Competitive health insurance packages with priority appointments and lower copays/coinsurance. Take advantage of our free Metro transit U-Pass for eligible employees. WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%. Wellness Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! Family We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. #J-18808-Ljbffr Washington University in St. Louis