Contract Administrator

Job Description

Job Description

We are looking for an experienced Contract Administrator to support a growing team in Alabama. This Long-term Contract position is ideal for someone who can bring structure to project-related administrative work, communicate effectively with both office staff and external contacts, and thrive in a client-facing environment that requires strong attention to detail. The role will partner closely with the Commercial Operations Manager and help improve day-to-day coordination as the organization expands. Candidates with backgrounds in utilities or public works will be especially well suited for this opportunity.

Responsibilities:

• Coordinate administrative activities that support multiple projects, helping the team stay organized and on schedule.

• Manage calendars, meetings, and daily scheduling needs for operational and project-related priorities.

• Prepare, track, and organize contracts and related documentation using designated contract management tools.

• Maintain clear communication with project managers, field personnel, clients, and internal stakeholders to ensure timely follow-up on action items.

• Handle incoming calls, messages, and correspondence with strong attention to customer service.

• Build and update spreadsheets, reports, and status trackers in Excel to support reporting and project visibility.

• Assist with office-based coordination tasks that help a growing operation manage increased workflow effectively.

• Support administrative processes tied to commercial operations while ensuring records are accurate, current, and easy to access

• Previous experience in an administrative coordination role supporting projects, operations, or contract-related work.
• Industry background in utilities, public works, or a closely related environment is required.
• Strong working knowledge of Microsoft Outlook and advanced Excel skills for tracking, reporting, and organization.
• Experience using contract software or similar document management systems.
• Ability to manage schedules, communications, and multiple priorities in a fast-paced office setting.
• Detail-focused presence and communication style suited for a client-facing business environment.
• Strong organizational skills with careful attention to detail and follow-through.
• Availability to work onsite Monday through Friday in Irondale, Alabama.