Project Coordinator

Job Description

Job Description

POSITION SUMMARY: This position offers an exciting opportunity for a Project Coordinator who is eager to build a successful career in the construction industry. If you appreciate our purpose and embrace our core values, we encourage you to apply. The ideal candidate is highly organized, detail-oriented, and capable of supporting both field and office operations in a fast-paced construction environment. This role works closely with the Project Superintendent, Project Managers, field crews, subcontractors, clients, and general contractors to help ensure projects remain on schedule, compliant with quality standards, and properly documented. Candidates should have strong computer skills, proficiency in Microsoft Office applications, and the ability to quickly learn new software platforms. Experience in construction, fabrication, project coordination, QA/QC processes, or construction management is preferred. The successful candidate must be capable of managing multiple priorities, maintaining accurate records, communicating effectively with project stakeholders, and supporting field operations through detailed tracking and reporting. Required Experience and/or education in any industry of construction or fabrication Strong computer skills Ability to read construction/fabrication drawings Microsoft Excel, Outlook, Word Tekla experience Smartsheet experience Bluebeam experience AutoCAD, Tekla Structures, or Solidworks experience (preferred) SKILLS: Detail-oriented – Able to quickly spot potential issues Organized – Enjoys keeping things in order and completing tasks Computer literate – Able to pick up new computer programs quickly Tech savvy – Has the mindset for looking for ways to automate or improve existing programs Good communicator – Able to efficiently communicate information promptly People-oriented/team player – Enjoys interacting with people and working on group projects Adaptable/flexible – Enjoys doing work that requires frequent shifts in direction. Update this job summary by adding the following roles and responsibilities instead of what is currently listed.

Support the Project Superintendent with daily field coordination and reporting. Track manpower, installed quantities, and production progress. Document field constraints with descriptions, locations, photographs, and responsible parties. Maintain production, constraint, inspection, and action-item logs. Escort client and general contractor QA/QC personnel during field walks. Document inspection comments, deficiencies, and punch-list items. Attend QA/QC meetings. Record meeting notes, assignments, responsible parties, and due dates. Track open action items and follow them through completion. Assist with daily reports, weekly reports, look-ahead schedules, and progress photographs. Maintain current drawings, field markups, RFIs, and supporting project documentation. Communicate field issues, schedule impacts, and inspection requirements to the Superintendent. CORE COMPETENCIES: Construction Coordination - Ability to support field operations, coordinate project activities, and assist Superintendents and Project Managers in maintaining project schedules and objectives. QA/QC Support - Understanding of quality control processes, field inspections, punch-list management, and project compliance requirements. Project Documentation Management - Skilled in maintaining RFIs, submittals, drawings, meeting minutes, inspection reports, action-item logs, and other project records. Production Tracking & Reporting - Ability to monitor manpower, installed quantities, productivity metrics, and project progress while generating accurate reports. Communication & Collaboration - Effectively communicates with clients, general contractors, project teams, field crews, vendors, and stakeholders. Problem Solving - Identifies field constraints, potential schedule impacts, and construction challenges and assists in developing practical solutions. Organization & Time Management - Demonstrates the ability to manage multiple priorities, maintain detailed records, and meet deadlines in a fast-paced environment. Attention to Detail - Accurately reviews project documentation, tracks action items, and identifies discrepancies or omissions before they become issues. Technical Proficiency - Proficient in Microsoft Excel, Outlook, Word, and construction management software; able to learn new systems and technologies quickly. Drawing & Specification Interpretation - Ability to read and understand construction drawings, shop drawings, specifications, and project documents. Meeting Coordination & Follow-Through - Captures meeting discussions, records assignments, tracks responsibilities, and ensures action items are completed. Adaptability & Initiative - Remains flexible in changing project environments and proactively seeks opportunities to improve processes and efficiency. Teamwork & Relationship Building - Builds strong working relationships across project teams and contributes to a collaborative work environment. Safety Awareness - Demonstrates a commitment to construction safety standards, site protocols, and workplace compliance.

PHYSICAL REQUIREMENTS Ability to walk active construction sites for extended periods of time. Ability to stand, climb stairs, bend, kneel, crouch, and reach as required to perform job duties. Ability to lift, carry, push, and pull materials or equipment weighing up to 25 pounds regularly and up to 50 pounds occasionally. Ability to travel throughout construction sites, including uneven terrain and areas under construction. Ability to visually inspect work areas, construction activities, drawings, and project documentation. Ability to hear and communicate effectively in environments with elevated noise levels. Ability to operate standard office equipment, computers, tablets, cameras, and mobile devices. Ability to wear required personal protective equipment (PPE), including hard hats, safety glasses, gloves, steel-toed boots, reflective vests, and other site-specific safety equipment. WORK ENVIRONMENT CONDITIONS AND DISCLOSURE This position requires regular work in active construction and industrial environments. The employees will be exposed to various outdoor weather conditions, including: High temperatures and heat exposure Cold temperatures Wind, dust, and other environmental elements Construction noise and vibration Elevated work areas and uneven walking surfaces Ongoing construction activities and moving equipment This is a condition-sensitive position that requires employees to remain alert, attentive, and capable of exercising sound judgment while working in and around active construction operations. Employees must be able to safely perform their duties while complying with all company, client, and regulatory safety requirements. Due to project demands, work schedules may occasionally require early-morning starts, overtime, weekend work, or extended hours. HEAT EXPOSURE ACKNOWLEDGEMENT Employees in this position may be required to work outdoors for prolonged periods in environments where temperatures may exceed normal comfort levels. Individuals must be physically capable of working safely in high-heat conditions while adhering to all company heat-illness prevention procedures, hydration requirements, rest and recovery practices, and safety protocols. The ability to recognize and respond to signs of heat-related illness in themselves and others is an essential function of this position.

CORE VALUES The Project Coordinator is expected to demonstrate MMI’s core values in daily work and decision-making. Happy: Maintains a positive, professional, and collaborative approach. Hungry: Shows initiative and a continuous drive to improve systems and results. Hardworking: Delivers consistent effort, focus, and follow-through. Honorable: Acts with integrity, accountability, and respect.