Executive Business Partner to CEO

Executive Business Partner To The CEOSeer Interactive is a digital marketing consultancy that harnesses compassion, data, and technology to make a mark on our communities - our coworkers, our clients, our industry, and our neighbors. We believe in relentlessly pursuing (and sharing) the truth – bringing together millions of data points from quantitative and qualitative sources to base our decisions on. Our purpose is to unlock potential for our communities mentioned above. Our vision is a world where it's easy to do the right thing throughout those communities. If you're ready to uplift others, challenge your ego, commit to the truth, and be better than yesterday – keep reading.Seer is a remote first agency and Certified B-Corp with team members working across the country. If an office environment is more your style, this position can also sit in our HQ office, Philadelphia. We can only consider candidates based in the US who are able to work continental US based hours.The Role: As the Executive Business partner to the CEO, you don't wait for a job description to tell you what's needed next, you see it before anyone asks. This role sits closest to Seer's Founder and CEO, and is built for someone who treats his time, his relationships, and his reach as things worth protecting and growing. Some days that means negotiating a speaker fee and locking down travel logistics. Other days it means sitting in on a sales call, catching what mattered, and turning it into a next step. You're equally comfortable with filling out event paperwork and making a warm introduction to a CMO. This role is for someone who wants to build their own systems rather than follow someone else's, who gets energized by ambiguity, and who is already becoming the kind of AI-native operator who doesn't just maintain what's been built, but builds the next thing themselves. This role will support the hours the CEO is working, which may mean support outside of typical 9-5, must be based in Philadelphia and willing to work in our Fishtown office as needed.Role HighlightsOwn the full speaking pipeline for CEO, from inquiry (inbound and outbound) through logistics through post-event follow-upBuild and maintain relationships with conference organizers directly, with the goal of getting CEO into rooms he's not already inOwn the annual re-engagement cadence with past conference contacts and organizers to help secure speaking slots year over yearHandle all speaker-specific logistics: fee and hotel/flight allowance negotiation, bio, headshot, W9, vendor forms, ground transport, expense and reimbursement tracking, deadline tracking with organizers (session title, description, key takeaways), day-of tech checksOwn a shared presentation tracker with CEOPrice, book, and monitor all travel tied to speaking engagements and business travel, including visa coordination when necessaryBuild custom itineraries around CEO's preferences for airport timing, routing, and hotel standardsWhen CEO travels, proactively identify clients and prospects nearby worth a visit, and help make that time countManage BD leads that come through CEO directly, from first contact through handoff, owning timing and booking with urgencySit in on sales calls when relevant, ask questions, and turn what you learn into next steps and follow-throughReview call transcripts and project context to synthesize what's happening on key accounts, and flag where Founder can add valueOwn CEO's calendar, understanding not just what's on it but whyProduce a weekly brief with an annotated itinerary: times, locations, attendees, and context for each meetingCatch and resolve scheduling conflicts before they become problemsBrief CEO ahead of meetings with the context needed to walk in preparedManage VIP contacts and logistics tied to our CEO's most important external relationshipsCoordinate dinners, reservations, and relationship-building touchpointsOwn an ongoing cadence for ad hoc goodwill and team recognition moments (thank yous, gifts, milestone recognition) as they come up, and build this into an increasingly AI-supported system over timeSupport board logistics, including meeting coordination, materials, and event supportUse and maintain existing AI-powered systems that support this role (meeting prep, calendar review, BD intake, thought leadership tracking)Grow into someone who doesn't just maintain these systems, but proposes and builds new ones as you learn what's neededHandle day-to-day logistics (meals, errands, home needs)Maintain inbox access for utility purposes (confirmations, login lookups, logistics), with no expectation of full inbox managementManage monthly credit card transaction tagging and categorizationEssential SkillsYou have experience in the conference and speaking circuit, with real relationships with organizers, not just familiarity with how events runYou are able to negotiate speaker fees and logistics without hand-holdingYou are a high-agency operator who converts a one-liner into a fully executed outcome without waiting to be told what's neededYou have strong emotional intelligence and can read a room and adapt quicklyYou have excellent written communication and can draft across audiences, from CMOs and board members to vendors, without needing heavy editingYou have managed sensitive personal, financial, or business matters in a prior role and understand what stays internal without being toldYou are organized under ambiguity and can track multiple concurrent workstreams, deadlines, and relationships without a system handed to youYou feel energized by the idea of your role changing day to day depending on what's most important, not just what's on a fixed task listYou are comfortable using AI tools day to day, and open to growing into someone who builds your own workflows over timeBonusYou have experience supporting a founder, CEO, or other high-visibility executive directlyYou have a network in the conference or speaking circuit that you bring with youYou have built or maintained your own AI-supported workflows or systems in a prior role30/60/90First 30 Days — LearnShadow the full conference and speaking pipeline, from inbound inquiry through post-event follow-upLearn CEO's calendar, preferences, and communication styleGet access to and understand the existing AI systems supporting this role (calendar review, BD intake, thought leadership tracking)60 Days — BuildIndependently own the weekly brief and calendar coordinationTake ownership of at least one full speaking engagement end to endBegin building the goodwill and recognition cadence into a repeatable system90 Days — LeadOperate independently across the speaking pipeline, travel, and key relationship management without oversightPropose your first improvement or automation to an existing AI-supported workflowBe a trusted presence on BD leads that come through CEO, with clear judgment on when to escalate and when to run with itThis might not be the right role for you if...You prefer a role with a fixed, predictable task list and a clearly defined scopeYou're looking for a purely logistics or admin-focused position without relationship-building or BD componentsYou need structure handed to you rather than building it yourselfYou're not comfortable with high ambiguity or a job that looks different day to day$90,000 - $115,000 a year Your final offered compensation will be determined by your skills and experience Evaluation of comp at least once a year Benefits