Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a team in Saint Paul, Minnesota on a Long-term Contract basis. This position supports daily receivables activity through payment application, account research, and customer communication while helping maintain accurate records and timely collections. The role is best suited for someone who is comfortable working on-site during training, communicates clearly with internal and external contacts, and can manage a steady flow of inquiries with strong attention to detail.

Responsibilities:

• Apply incoming check payments accurately and assist with cash application tasks during periods of high volume.

• Investigate customer short payments and disputed invoices by reviewing account details and coordinating follow-up with sales representatives and customers.

• Respond to calls and messages from customers and sales staff regarding account status, invoice questions, and outstanding balances.

• Monitor a shared inbox and address receivables-related requests in a timely and organized manner.

• Maintain account records to support collection efforts and help identify customers at risk of delinquency or state hold status.

• Use Excel tools, including pivot tables, to analyze payment activity, track account issues, and support reporting needs.

• Collaborate with team members to resolve billing and payment discrepancies and keep receivable information current.

• Participate in on-site training and follow established processes to build knowledge of daily accounts receivable operations.

*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.

Please submit your resume and call View phone number on ziprecruiter.com for review and consideration.

• Experience in accounts receivable, including payment posting, billing support, and cash activity review.

• Working knowledge of cash applications and commercial collections processes.

• Strong Excel skills, including the ability to create and use pivot tables effectively.

• Ability to research account discrepancies and resolve invoice disputes with accuracy and professionalism.

• Clear written and verbal communication skills for interacting with customers, sales representatives, and internal teams.

• Comfortable managing multiple priorities, including phone support, inbox monitoring, and follow-up tasks.