Administrative/Executive Assistant

Build your career at DeSilva Gates Construction, where you'll be part of a team delivering major infrastructure projects across Northern California. We are seeking a detail-oriented Administrative/Executive Assistant to join our team in Dublin. The ideal candidate thrives in a fast-paced environment and enjoys wearing many hats—from coordinating contracts and supporting estimating efforts to managing executive calendars. In this role, you will balance high-level executive support with hands-on administrative responsibilities, helping drive productivity by anticipating needs and keeping both executive and administrative functions organized. Responsibilities Contract & Subcontract Administration: Prepare and process subcontract agreements, purchase orders and hauler agreements; compare and execute subcontracts; file preliminary notices; order insurance for new and existing projects. Estimating Support: Assist the estimating team with bid closings; assist estimators with various administrative and project-related tasks; order plans and specifications through various agencies; perform other assigned tasks and duties as directed by Manager & Chief Estimator. Administrative & Office Support: Prepare letters as needed (including union letters, bid proposal letters and Notice of Intent letters); answer and direct phone calls; deliver inter-office mail. Compliance & Good Faith Efforts (GFE): Post ads for minority requirements; send solicitations to subcontractors and vendors; make follow-up calls and send emails/faxes; assemble and submit required documentation packages to agencies. Executive Support: Manage calendars, schedule meetings, appointments and travel; coordinate across multiple stakeholders to resolve scheduling conflicts; prioritize appointments based on business needs. Requirements One year of experience in an administrative role or office setting, preferably in the construction industry. Proficient in computer programs such as Microsoft Office and Acrobat Pro. Ability to learn new programs as needed. Strong verbal and written communication skills. Able to communicate with internal and external personnel at all levels. Who We’re Looking For Detail-oriented and highly organized Able to prioritize tasks, multitask, and work effectively under pressure Works well independently and in a team environment Dependable with a timely mindset Maintains a positive attitude, remains flexible as priorities change and demonstrates strong critical-thinking skills Additional Requirements Required to pass pre-employment drug and alcohol screening Benefits Pay (base salary) from $70,000/year (depending on qualifications) Profit sharing - cash and deferred Comprehensive coverage - health, dental, vision Life and disability insurance Paid time off and paid holidays 401k plan Financial planning assistance Career growth and development DeSilva Gates Construction is committed to a diverse and inclusive workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. For more information about DeSilva Gates Construction please visit our website at #J-18808-Ljbffr DeSilva Gates Construction