House Manager & Family Assistant (with Childcare + Meal Prep Support)

House Manager & Family Assistant (with Childcare + Meal Prep Support)

Location: San Diego, CA 92129

Employment Type: Full-time (30–36 hours/week; guaranteed 30 hours)

Schedule:

Monday–Friday

• School days (Mon/Tue/Thu): 11:45 AM–5:30 PM
• Non-school days (Wed/Fri): 8:00 AM–5:00 PM
• Flexibility required for occasional earlier/later coverage, especially when one parent is traveling.

Compensation: $35–$40/hour, based on experience

Start Date: ASAP

Requirements:

• Maintain a smoke-free environment.
• Reliable transportation + valid driver's license.
• Clean driving record.
• CPR certification preferred.
• Must sign confidentiality agreement and agree to no social media posting (family uses a private app for photos).
• Comfortable with a W2 role.
• Comfortable working in a home with two large dogs (no pet walking required).
• Good communicator with strong reliability, punctuality, and professionalism.

About Our Family

We are a warm, busy family of three who values reliability, kindness, and collaboration. Our home moves at a steady, active pace: two full careers, a preschool schedule, weekly activities, travel, and two friendly (but large!) dogs. We appreciate someone who can bring calm structure, positivity, and proactive support.

Our daughter is a bright, playful four-year-old who loves dress-up, imaginative play, and getting out for activities. She thrives with routines, gentle boundaries, minimal screen time, and someone who really understands her emotional world. Mom works primarily from the office a few miles from home, while Dad works locally with a flexible schedule. During periods when Mom travels (every 4–6 weeks), the rhythm of the home shifts slightly, and we rely on someone who can step in confidently during those weeks.

We value good communication, flexibility, optimism, and someone who loves being part of a family team.

Who You Are / What We're Looking For

You are warm, reliable, proactive, and highly organized — someone who notices what needs attention and takes initiative without being asked. You show up on time (or even early!) and ready to jump in, communicate clearly, follow through, and bring an optimistic, professional presence to the home.

You enjoy working with children and understand how to balance structure, emotional awareness, and fun for an active preschooler. You're comfortable planning activities, managing a household calendar, prepping healthy meals, and adapting to shifting schedules. You handle busy days with composure, prioritize discretion at all times, and take pride in keeping a home running smoothly.

Our ideal candidate is:

• Positive, trustworthy, and mature
• Detail-oriented with a strong ability to follow through
• An anticipator who proactively identifies needs and steps in
• A self-starter with a proactive approach
• Adaptable and flexible when the day's plan shifts
• Discreet, respecting family privacy
• Comfortable working with two large dogs (90 lbs and 100 lbs)
• Collaborative and communicative
• Experienced as a house manager or nanny

Core Responsibilities:

Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to:

Household Organization & Maintenance

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for biweekly cleaning services.
• Oversee household schedules and calendars
• Conduct seasonal swaps (sizing up clothing for the child, décor, bedding, etc.)
• Prepare and coordinate donation drop-offs and pick-ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers, pest control)
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas, take out trash/recycling
• Maintain indoor plants
• Refill dish soaps as needed

Inventory & Errands

• Track and restock pantry, fridge, toiletries, household supplies, and child items.
• Create and manage running household supply lists.
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning, gift shopping
• Handle package pickup, mail sorting, and deliveries

Meal Support

• Prep healthy, vegetable-forward, protein-forward meals/snacks for adults and child.
• Pack school lunches and snack items.
• Batch-prep weekly meals (e.g., muffins, healthy bites).
• Prep 2 simple family dinners per week (family is open to providing recipes).
• Grocery shop weekly (Fridays) and for meal prep as needed.
• Follow family dietary preferences (low sugar for child, limited processed foods, use of maple syrup to sweeten, no juices for child).
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linens

• Wash, dry, fold, and organize all family laundry (e.g., clothing, bedding, towels)
• Manage linens: rotate bedding for child twice per month.
• Handle special-care items and delicates.
• Maintain clean and tidy laundry areas that are well-stocked with supplies.

Family Support (Childcare & Daily Routines)

• Pick up child from preschool at 12 PM on Mon/Tue/Thu.
• Provide daily childcare from pickup through 5:30 PM.
• Facilitate nap/quiet time.
• Plan engaging, developmentally-minded activities and outings (e.g., zoo, library, other local areas - memberships covered by family).
• Transport to weekly gymnastics, swim lessons, and other planned extracurricular activities.
• Support minimal-screen-time home philosophy.
• Prepare snacks, lunches, and handle dishes.
• Include child in simple chores and routines as appropriate.
• Prep backpack, clothing, and needed items for school.
• Provide consistency, emotional understanding, and warm boundaries.

Pet Support

• Water and let out the two large family dogs as needed (no walking or dog-to-dog interactions).

Vendor Oversight

• Schedule and oversee occasional service providers (cleaners, pest control, landscapers, contractors).

Deep Cleaning & Special Projects

• Conduct occasional deep cleans: fridge, oven, pantry, high-use zones.
• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean/refresh humidifiers, washing machine, and air purifiers monthly.
• Support organization projects (toy rotation, seasonal décor, storage systems).

How to Apply

Please submit:

• A short intro letter describing why you'd be a great fit for our family
• Your updated resume
• At least three professional references with contact information

Please note: this role requires a background check.

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